Senior Administrative Grants Analyst

WHAT YOU’LL DO

• Performs the administration of grant‑funded programs from post‑award through closeout, including reporting and reimbursement coordination; compliance oversight; budget management; recordkeeping and coordination and technical support and training.
• Performs complex revenue and other financial analysis studies used in financial and budgetary planning.
• Investigates, interprets, analyzes and prepares recommendations related to improvements of budgeting and accounting information systems, and financial services such as grant administration, risk management, and long‑term debt management.
• Coordinates the development and implementation of new and revised programs, computerized and manual procedures, and methods of operation related to financial controls, grant administration, risk management and long‑term debt management.
• Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys, and prepare proposals, including financial policy and procedure requirements.
• Assists in coordinating inter‑program or inter‑agency activities of the Finance & Management Services Programs.
• Provides direct or indirect supervision; trains and assists employees.
• Represents the City in inter‑program, community and professional meetings as required.
• Confers with members of the public to explain financial policies and programs and to respond to complaints and requests for information.
• Participates in the development, implementation and maintenance of the division goals, objectives, policies and procedures; ensures that assigned divisional goals are achieved.
• Participates in the development of the Program budget; forecasts necessary funds for staffing, materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
• Proposes, presents, and justifies financial solutions and programs; develops a strategy and work plan for the successful achievement of financial goals.
• Serves as a financial analysis resource for the assigned program; coordinates divisional activities with other divisions, departments, and organizations; provides information and resources to City officials, programs and other organizations as is appropriate.
• Provides staff assistance and technical support to high level administrative management and other departments; conducts financial, organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.
• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to the field of municipal and public administration financing; responds to and resolves community and organizational inquiries and complaints.
• Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards, groups and/or committees.

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs. The standard work environment…