Maintenance & Systems Coordinator

Advanced Structural Technologies (AST) is a leading manufacturer specializing in forged, flow-formed, and machined products for the aerospace, defense, and automotive industries. With over 25 years of experience, AST has built a strong reputation for precision engineering, innovation, and high-quality manufacturing.

Located in Oxnard, California, AST operates out of cutting-edge facilities spanning over 250,000 sq. ft., including a dedicated 70,000+ sq. ft. building focused on aerospace and space product manufacturing. AST employs approximately 185 skilled professionals across multi-shift operations, ensuring efficiency, precision, and timely delivery for mission-critical industries.

We are seeking a highly organized and detail-oriented Maintenance Administrative Assistant to support our Maintenance and Facilities leadership team. This role will focus on scheduling coordination, preventative maintenance tracking, spare parts organization, and supporting the setup and daily use of our Computerized Maintenance Management System (CMMS).

The ideal candidate is strong in administrative organization, comfortable working with data and systems, and able to collaborate effectively with maintenance technicians, engineers, and management. This role is critical in helping ensure equipment uptime and structured maintenance planning across the facility.

• Assist maintenance management with updating and maintaining maintenance schedules
• Input, update, and organize work orders, equipment histories, and asset data within the CMMS
• Support the setup, organization, and ongoing administration of AST’s CMMS system
• Maintain accurate digital and physical maintenance documentation and logs
• Coordinate maintenance calendars and communicate upcoming PM activities to relevant departments
• Track maintenance KPIs such as PM completion rates, open work orders, and backlog status
• Assist with organizing and tracking critical spare parts inventory
• Maintain spare parts lists, vendor information, and inventory records in coordination with maintenance leadership
• Support purchase request documentation and basic vendor coordination for maintenance-related materials
• Prepare reports, spreadsheets, and summaries for maintenance leadership meetings
• Assist with maintaining documentation for inspections, compliance requirements, and regulatory records

• 2–5 years of administrative or coordination experience, preferably in a manufacturing or industrial environment
• Strong proficiency in Microsoft Office (Excel, Outlook, Word); ability to organize and analyze data in spreadsheets
• Experience working with or supporting CMMS, ERP, or tracking systems preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple tasks and maintain structured documentation
• Comfortable working in a manufacturing environment and communicating with technical personnel
• Basic understanding of maintenance terminology or willingness to learn
• High school diploma or GED required; associate degree or coursework in business, operations, or industrial support preferred

• Competitive pay
• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan
• Company-Sponsored Life Insurance
• Short-term and Long-term Disability Coverage
• Paid Holidays
• Paid Vacation and Sick Leave

• Job Type
  :
  Full-Time, In-Person
• Pay Range: $65,000 — $75,000 per year (commensurate with experience)

If you are a highly organized administrative professional who enjoys supporting operations and helping teams stay structured and efficient, we encourage you to apply and become part of AST’s growing and innovative team.