Warehouse Assistant

Overview

About the role:

The Collections Storage Facility is part of Collections Management within the Bodleian Libraries, supporting access to Oxford’s library collections through specialist storage, retrieval and delivery services. This role sits within the CSF team based in Swindon. You will support the day to day operations of the Collections Storage Facility by flexibly carrying out a range of warehouse, retrieval, refiling and delivery tasks in response to customer demand.

You will retrieve, process, scan and re-shelve library material, operate manual handling equipment including high and low level order pickers, and support accessioning of new material into the facility. You will also drive the delivery vehicle to transport requested items between Swindon and Oxford, following designated routes and University procedures. You will work safely at all times, following manual handling guidance, wearing personal protective equipment when required, and reporting any equipment faults or incidents promptly.

You will contribute to maintaining high standards of collection care and customer service, responding courteously to enquiries and contributing ideas for service improvement. This is a permanent, full-time position working 36.5 hours per week, Monday to Friday 12pm to 8pm.

• Support day-to-day operations of the Collections Storage Facility, including warehouse, retrieval, refiling and delivery tasks in response to customer demand.
• Retrieve, process, scan and re-shelve library material; operate manual handling equipment including high and low level order pickers.
• Assist with accessioning of new material into the facility.
• Drive the delivery vehicle to transport requested items between Swindon and Oxford, following designated routes and University procedures.
• Work safely at all times, follow manual handling guidance, wear PPE when required, and report equipment faults or incidents promptly.
• Contribute to high standards of collection care and customer service; respond courteously to enquiries and contribute ideas for service improvement.

• Experience working in a warehouse or similar operational environment.
• Comfortable working at height and performing regular manual handling.
• Ability to locate items accurately using numerical sequences; able to operate manual handling equipment (training provided where required).
• Valid full driving licence and confidence driving a delivery vehicle as part of the role.
• Flexible, able to adapt to changing priorities and tasks in response to customer demand; reliable and supportive team member.
• Careful handling of materials, attention to detail, and experience providing good customer service.
• Comfortable using IT systems, including email; practical and flexible mindset.

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at Diversity.

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. We are committed to ensuring that our recruitment processes are inclusive and accessible.

If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities.

The Chair of this recruitment panel will be Lindsay Fairns, CSF Manager, who can be contacted with enquiries relating to the role (lind). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ().