HR Advisor

Overview

Job Title: HR Advisor

Contract Type: Maternity Cover, 37.5 hours per week (80% FTE will be considered)

Responsible to: Head of HR

Salary: £35,681 – £45,212 per annum (pro rata if required). Dependent on experience.

Benefits:

• Six weeks’ paid leave (pro rata) in each year on the basis of one week over festive period in December and the remainder to be taken at such time or times as shall be mutually convenient, and agreed in advance with the Head of HR.
• Enrolment in the Oxford Staff Pension Scheme (OSPS)
• Free lunch is provided in College, when on duty.
• Other benefits include; access to an Employee Assistance Programme, and various discounts through the Oxford University card.

Lincoln College was founded in 1427 in the University of Oxford and is a self-governing institution in which the ultimate authority for all decisions rests with the Rector and Fellows. Lincoln has 600 students in residence, of whom around half are graduates. The College is also a popular choice for both undergraduates and graduate applicants to the University. Lincoln College is located on an attractive historic site in the centre of Oxford, with excellent access to university libraries and the university’s departments and faculty buildings.

More information on the College can be found on its website,

The HR Advisor will work together and provide support to the Head of HR, to successfully deliver the day-to-day HR operation function for the College.

The role will work closely with the academic office and will be responsible for managing the academic recruitment process, ensuring compliance with employment legislation is followed. This will require a high level of attention to detail and efficient practices, to support this area effectively.

The HR Advisor will also support the Head of HR, to shape the employee lifecycle to further enhance HR best practice and workplace culture.

The role will involve collaboration with all departments across the College, in particular the Head of HR, the Senior Tutor, the Academic Registrar, the Bursar’s secretaries, the Payroll Manager, and the Domestic Bursary team. The HR Advisor is expected to develop good working relationships both internally and externally from potential employees to academic Fellows of the College.

This is a generalist HR role and responsibilities may vary from time to time, as the needs of the College determines. The main duties of the role will include, but will not be restricted to:

• Delivery Of The Day-to-day Operational HR Function, Including
• Absence management
• Employee relations
• Line Manager support
• Employee advice
• Performance management
• Interpretation of HR policies

Take ownership of the entire recruitment process and administration for all academic and non-academic posts, from placing advertisements to appointments, complying with legislation and College policies.

Provide straightforward advice and support to line managers on all HR related matters, redirecting more complex queries to the Head of HR.

Support the Head of HR to shape the employee lifecycle, with HR effective policies and processes, to further enhance HR best practice and workplace culture.

Stay up to date with current employment legislation and immigration regulations and ensure correct processes are adhered to.

Support the Head of HR in convening relevant documents and reports for the termly Equality Committee.

Attend and take notes at HR meetings.

Attend relevant HR and legislation updates and training sessions.

Maintain accurate employee records (electronic and via HR software).

This list is not exhaustive and the postholder will be expected to undertake any other duties as reasonably directed by the Head of HR and other senior leaders.

Qualifications

The ideal HR Advisor will have the following attributes:

• CIPD Level 3 or 5 qualification (or working towards) or equivalent experience

Experience And Knowledge

• Demonstrable experience in a generalist HR role
• Experience of managing recruitment and its processes
• Experience of working with HR systems
• Experience of providing advice and support to line managers and employees
• Good knowledge of current employment legislation…