HR Administrator - Part-Time

Overview

We at TFP are looking for brilliant minds and passionate hearts to help shape the future of fertility. We are one of the largest fertility service providers in Europe, operating IVF clinics and egg/sperm freezing banks in the UK, Poland and the Netherlands. We aim to use technology to provide patients with a memorable, best-in-class fertility journey that leads to the best outcomes for starting a family.

We are committed to delivering care, understanding and expertise to bring dreams to life and change lives. Science, research and innovation are central to our approach, and our clinicians are internationally renowned with knowledge shared across clinics to improve success.

The Role:

Working in a small team, the HR Administrator role is integral. With an excellent eye for detail and strong administration skills, this position delivers a quality service to all employees and management throughout the employee life cycle, ensuring data is maintained accurately, information is issued promptly and queries are resolved.

This is a part-time opportunity working 20 hours per week. Monday to Friday 10:00–14:00.

The HR team is mostly remote. The head office team is based at TFP Oxford Fertility, located in a business park on the outskirts of Oxford, close to junction 8a of the M40. There is ample free parking for staff and patients. If possible, the successful candidate will work onsite with the team once per month.

• Process all HR administration across the employee life cycle, ensuring internal databases maintain consistent and real-time information
• Manage probation periods for all new starters, ensuring appropriate documentation is collated and issued
• Manage end-to-end onboarding service for all new starters, delivering an excellent experience for both new employees and their line managers
• Track and administer all maternity and paternity leave
• Ensure HR-related systems are fully maintained with starters and leavers
• Manage the HR team inbox to internal SLAs, including issuing relevant queries across the HR team to resolve
• Deal with appropriate emails with line managers and General Managers
• Maintain electronic employee files
• Excluding pension, manage all relevant benefits administration
• Run monthly reports post-payroll input to VLookUp and compare across databases
• Liaise with payroll on all relevant employee information in line with set cut-off periods

The role requires a high level of confidentiality and sensitivity of information about employees in accordance with National and European data protection legislation.

• GCSEs
• Key experience in an administration role with high levels of confidentiality
• Experience working with Microsoft Office and some databases
• Excellent attention to detail
• Ability to prioritise and self-motivate to meet target SLAs
• Comfortable working in a sole role yet part of a team
• Willingness to ask questions and suggest changes to processes that improve service
• Right to work in the country of application
• Satisfactory criminal record checks

• Administration NVQ or equivalent
• Experience in HR Administration
• VLookUp skills in Microsoft Excel
• Understanding of a HR team and its purpose

Hours: Part Time – 20 hours, Monday to Friday 10:00–14:00

Salary: Competitive (Depending on Experience)

Pension: Dual contribution pension scheme

Annual Leave: 27 days + bank holidays (pro rata)