HR, Compliance & Safeguarding Officer; to DSL

Part-time | 15 hours per week | Hybrid | Oxford-based

Oxford Online School is a small, growing online school providing high-quality education to students for whom traditional schooling is not always the right fit. We are seeking ahighly organised and conscientious HR, Compliance & Safeguarding Officerto support our people operations, regulatory compliance, and safeguarding systems.

This is apart-time, hybrid rolesuited to someone with experience in HR administration and safeguarding/compliance within education or a regulated environment.

The Role

The post holder will play a key role in ensuring that the school’sHR processes, statutory compliance, and safeguarding administrationare robust, well-documented, and inspection-ready at all times.

The role supports the Designated Safeguarding Lead (DSL) but doesnotcarry statutory DSL responsibility.

Key Responsibilities Human Resources

• Support recruitment administration, including job adverts, interview documentation, and pre-employment checks
• Prepare contracts, offer letters, and onboarding documentation
• Maintain accurate personnel files and HR records
• Maintain the Single Central Record (SCR) in line with statutory requirements
• Support staff onboarding and offboarding processes
• Track staff training, absence, probation periods, and contract changes
• Act as a first point of contact for routine HR and people-related queries
• Liaise with payroll/accountants regarding starters, leavers, and changes

Compliance & Governance

• Maintain compliance trackers (DBS, right to work, qualifications, training)
• Monitor completion of mandatory training (safeguarding, Prevent, KCSIE)
• Ensure policies are up to date, implemented, and acknowledged by staff
• Prepare compliance and evidence packs for inspections and audits
• Track actions arising from audits, inspections, or internal reviews
• Maintain complaints, grievances, and whistleblowing logs (process-based)

Safeguarding (Support to DSL)

• Administer safeguarding records and logs securely
• Monitor safeguarding training compliance for all staff
• Support the DSL with documentation, reporting, and follow-up actions
• Maintain safeguarding policies and staff acknowledgements
• Coordinate safeguarding-related communications and reminders
• Prepare safeguarding documentation for inspection purposes
• Escalate concerns promptly to the DSL in line with policy

What This Role Is Not

• The statutory Designated Safeguarding Lead
• A teaching or academic role
• A marketing, admissions, or parent-facing role
• A finance or budgeting role

Person Specification

• Experience in HR administration or people operations
• Experience working with compliance processes in education or a regulated sector
• Familiarity with safeguarding processes at an administrative or support level
• High attention to detail and strong organisational skills
• Ability to handle confidential and sensitive information professionally
• Confidence working independently in a small organisation
• Experience working in a school, college, AP, or online education setting
• Experience maintaining a Single Central Record
• Knowledge of Ofsted expectations
• CIPD Level 3 (or working towards)
• Experience using safeguarding systems (e.g. CPOMS or similar)

Working Pattern & Location

• 15 hours per week, flexible across the week
• Hybrid role, with on-site presence in Oxford required
• Year-round role (not term-time only)
• £16–£20 per hour, depending on experience

Safeguarding Commitment

• Oxford Online School is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to safer recruitment checks, including an enhanced DBS check.