Facilities Coordinator

Oxford Ionics, now part of IonQ, is pioneering the next generation of quantum computing. Using our world‑leading trapped‑ion technology, we’re building the most powerful, accurate and reliable quantum systems to tackle problems that today’s supercomputers cannot solve.

Joining Oxford Ionics means becoming part of a global IonQ team that is transforming the future of quantum technology – faster, at scale, and with real‑world impact.

We are seeking a highly motivated and organised individual to join our Operations team as a Facilities Coordinator for our brand new, state‑of‑the‑art office facilities in Oxford. In this dynamic role, you will ensure the positive and efficient functioning of our office environment. Your contributions will support all organisational levels across multiple sites, enhancing the effectiveness of our physical office space with consideration for our remote and hybrid teams.

You will play a crucial role within the established Operations team, working closely with the People functions. This unique position offers visibility across various business areas, allowing you to make a significant impact on our day‑to‑day operations. This is a hands‑on, operational role that supports both day‑to‑day workplace activities and core facilities management functions. Initially, the role is expected to be split broadly 50% workplace/office support and 50% facilities support.

The Facilities Coordinator supports the safe, compliant and efficient operation of the organisation’s offices, laboratories and controlled environments. This role is a hands‑on operational support position, bridging soft facilities services, hard FM coordination, and EHS administration, enabling the Facilities and Health & Safety teams to focus on technical delivery, risk management and strategic development. The role is critical to maintaining high standards across a growing R&D environment and supporting the organisation’s expansion into new facilities.

You’ll be the day‑to‑day coordinator who keeps our workplaces running smoothly and our facilities’ activities moving forward. This is a hands‑on role where you’ll balance immediate "what’s broken / what’s needed today" tasks with structured follow‑through on planned maintenance, contractor activity, and compliance administration. You’ll work closely with internal stakeholders across multiple sites, and with external service providers, to ensure our offices, laboratories and controlled environments remain safe, functional, well‑presented and ready for a fast‑moving R&D team.

• Workplace operations – day‑to‑day coordination of office/lab services (cleaning, waste, consumables, meeting rooms) and overall standards
• Helpdesk & stakeholder support – first point of contact for facilities queries and requests, owning follow‑up through to resolution
• Hard FM coordination – raise/track/close PPM work orders and coordinate contractors (access, schedules, RAMS/certs/evidence)
• Compliance support – maintain H&S training records, audit evidence, incident/admin documentation and controlled‑environment standards
• Documentation & reporting – manage asset registers, trackers and KPI reporting using Google Workspace

We’re looking for someone who enjoys being the operational "glue"; the person who brings order, pace and reliability to a busy environment. You’ll be naturally structured, calm under pressure and confident dealing with a mix of quick fixes, recurring tasks and longer‑running follow‑ups. The right person will communicate clearly with everyone from suppliers to senior stakeholders and will take pride in keeping facilities documentation and compliance evidence accurate and audit‑ready.

Most importantly, you’ll be comfortable working on‑site in a technical setting, with the judgement to prioritise well, escape appropriately (or "escalate"?) and keep standards consistently high as we grow.

• Experience in facilities/workplace/operations coordination, ideally across multiple stakeholders and suppliers
• Exposure to regulated, technical or controlled environments (labs, R&D, healthcare, manufacturing or similar)
• Strong organisation and…