Team Coordinator - Real Estate

About EIT

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real‑world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

We are seeking an experienced, proactive and detail‑oriented Team Coordinator to support our growing Real Estate team. Reporting to the Executive Assistant – Real Estate, you will play a key role in ensuring smooth day‑to‑day operations across a group of Real Estate Directors, supporting them with coordination, scheduling, documentation and workflow management.

• Manage team calendars, schedule meetings and coordinate all related logistics, including room bookings and preparation of materials
• Provide a professional and welcoming first point of contact for all visitors
• Carry out day‑to‑day administrative tasks, including accurate processing of expenses, invoices and internal documents
• Support travel bookings and event coordination, including catering and logistics
• Prepare and manage correspondence, agendas, documents and team records to ensure information is organised and accessible
• Assist with onboarding activities and maintain accurate team data
• Liaise with internal teams and stakeholders to support clear communication and efficient coordination of activities

• Proven experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

• Salary: £30,000 - £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday + options to buy additional days
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme
• Childcare benefit

• You must be eligible to work in the UK with a willingness to travel as necessary
• You must be based in, or within easy commuting distance of, Oxford
• The postholder is expected to be on‑site in Oxford five days per week. Some flexibility may be arranged in line with business requirements and operational priorities