Facilities Coordinator

Quantum is now, and it's built here

Oxford Ionics, now part of IonQ, is pioneering the next generation of quantum computing. Using our world‑leading trapped‑ion technology, we’re building the most powerful, accurate and reliable quantum systems to tackle problems that today’s supercomputers cannot solve.

Joining Oxford Ionics means becoming part of a global IonQ team that is transforming the future of quantum technology – faster, at scale, and with real‑world impact.

We are seeking a highly motivated and organised individual to join our Operations team as a Facilities Coordinator for our brand new, state‑of‑the‑art office facilities in Oxford. In this dynamic role, you will ensure the positive and efficient functioning of our office environment. Your contributions will support all organisational levels across multiple sites, enhancing the effectiveness of our physical office space with consideration for our remote and hybrid teams.

You will play a crucial role within the established Operations team, working closely with the People functions. This unique position offers visibility across various business areas, allowing you to make a significant impact on our day‑to‑day operations. This is a hands‑on, operational role that supports both day‑to‑day workplace activities and core facilities management functions. Initially, the role is expected to be split broadly 50% workplace/office support and 50% facilities support.

The Facilities Coordinator supports the safe, compliant, and efficient operation of the organisation’s offices, laboratories, and controlled environments. This role is a hands‑on operational support position, bridging soft facilities services, hard FM coordination, and EHS administration, enabling the Facilities and Health & Safety teams to focus on technical delivery, risk management, and strategic development. The role is critical to maintaining high standards across a growing R&D environment and supporting the organisation’s expansion into new facilities.

The Facilities Coordinator plays a key role in ensuring the smooth, safe, and efficient day‑to‑day operation of our workplaces, offices, and laboratory environments. Acting as a central point of coordination between internal teams, service providers, and the wider Facilities function, this role supports both soft and hard facilities management activities, with a strong focus on workplace experience, compliance, and operational excellence.

The Facilities Coordinator will be highly organised, proactive, and comfortable working across multiple sites, priorities, and stakeholders.

• Workplace Operations:
  Day‑to‑day coordination of facilities services across offices and laboratories, ensuring spaces are safe, functional, and well presented
• Facilities Helpdesk & Queries:
  Acting as the first point of contact for staff facilities requests, issues, and general workplace queries
• Soft FM Services:
  Management of cleaning, waste, consumables, meeting rooms, furniture, and overall workplace standards
• Space Management:
  Desk moves, minor layout changes, furniture coordination, and operational setup to support teams and visitors
• Visitor & Site Logistics:
  Visitor access, inductions, badges, meeting coordination, and site logistics in line with security and safety requirements
• Planned Maintenance Support:
  Raising, tracking, and closing Planned Preventative Maintenance (PPM) work orders and following up with service providers
• Contractor Coordination:
  Contractor inductions, site access, scheduling, and maintenance of records including RAMS, insurance, certifications, and completion evidence
• Permit‑to‑Work Administration:
  Issuing, logging, tracking, and closing permits to work in line with internal procedures (excluding authorisation)
• Facilities Documentation & Assets:
  Maintenance of facilities documentation, asset registers, logs, and trackers within Google Workspace
• Health, Safety & Compliance Support:
  Management of H&S training records, incident reporting, audit evidence, and risk assessment administration
• Projects & Change Support:
  Coordination and administrative support for facilities‑led projects, fit‑outs, moves,…