Administrator​/Personal Assistant - Volunteer

Administrator / Personal Assistant - Volunteer

Join to apply for the Administrator / Personal Assistant - Volunteer role at Collaboration For Kids - CFK
. If you thrive in a dynamic environment, we’d love to hear from you!

What difference will you make? By volunteering with CFK, you will play a key part in improving the food environment and well‑being in communities, through creativity and collaboration.

What are we looking for?

• Prior proven experience in a similar role, providing administrative and PA duties (paid or voluntary).
• Articulate written, visual and verbal communicator, excellent copy accuracy and proofreading skills; fluency in English is essential.
• Proficient in Microsoft Office packages including Word, Excel, PowerPoint, Teams, One Drive and SharePoint. Experience of MS Forms would be desirable.
• Proficient in creating and branding template documents.
• Strong organisational and time management skills.
• Strong interpersonal skills with a can‑do attitude.
• Ability to work independently and with discretion.
• Previous experience working for charities and/or volunteer organisations is advantageous but not required.

What will you be doing?

• General Administrative Support – supporting your team(s) and the wider organisation with admin related activities, projects and questions.
• Organising meetings and collaborations – working closely with team leads to organise, coordinate and schedule internal CFK meetings and meetings with external partners, taking minutes and following up on agreed actions.
• Organising team folders – ensuring team folders are organised and updated with relevant files and documents and that team members know where to find information, and supporting the IT Team with SharePoint and Teams.
• Managing team calendar & events – creating and updating a team calendar, notifying team(s) of upcoming events, sending invites and reminders and tracking holidays and courses.
• Administrative processes – providing support and advice on CFK administrative procedures and reviewing for improved efficiency.

Collaboration

• Collaborate with key teams and people across the project, including the People Team, other administrators/coordinators/representatives from Delivery and Support teams.
• Work with external partners as required, building strong relationships.
• Attend and contribute positively in internal CFK meetings, such as monthly CFK Club meetings, Delivery Team Meetings and Admin Team Meetings.

Personal Assistant Duties (as required)

• Diary and calendar management
• Email management
• Handle confidential and time‑sensitive information
• Coordinate appointments or tasks (if required)
• Provide event planning and support for charity events