Special Events Coordinator; Parks

Special Events Coordinator (Parks) page is loaded## Special Events Coordinator (Parks) locations:
Convention Center time type:
Full time posted on:
Posted Yesterday job requisition :
JR101189
** SALARY**$48,671.20 - $60,839.00
** JOB SUMMARY
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* JOB SUMMARY:

** Under general supervision, the Special Events Coordinator is responsible for planning, coordinating, and implementing unique special events, activities, and programs for the Parks, Recreation and Culture department in the City of Arlington. Duties include but are not limited to providing administrative support such as planning, purchasing, budget reconciliation, and implementation of unique programs.
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* ESSENTIAL JOB FUNCTIONS:

*** Plan, direct and coordinate all City-wide special events and recreational activities for all ages for the department including but not limited to the Entertainment District, recreation centers, parks, schools, and other facilities.
* Recruit, hire, train, supervise and evaluate all special event staff and volunteers that provides special event support services.
* Oversee complete customer functions regarding special events to include registrations, surveys, focus groups.
* Analyze all aspects and make recommendations for improvements to special events.
* Act as a contact for outside agencies for awareness packages (i.e. Arlington Convention & Visitors Bureau) and other groups to increase participation.
* Produce written marketing materials as they relate to special events, assist the Marketing Team with production of informational media.
* Develop an expense/revenue budget(s) based on business plans developed for program areas, track and monitor all expenditures monthly, monitor retention rates and evaluation scores and complete budget analysis reports on a quarterly basis.
** OTHER

JOB FUNCTIONS:

*** Coordinate all aspects of event services including computerized scheduling and data entry of event information, executing contracts, assessing, and collecting rental fees, drafting set-up plans (furniture, amenities, audio-visual aids, etc.), and arranging support staffing (security, stage techs).
* Supervise scheduled events, interpret and enforce policies and laws, and resolve problems and/or requests that arise.
* Assist in the oversight of the Mayors Youth Council.
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* MINIMUM QUALIFICATIONS:

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* Knowledge, Skills and Abilities Required:

* Knowledge of the techniques of supervision to plan, assign, coordinate, direct and monitor special events personnel and programs. Knowledge of marketing and promotional strategies.
* Knowledge of the standard operational procedures for special events and recreational activities.
* Knowledge of TABC laws and regulations.
* Knowledge of office and administrative practices and procedures.
* Knowledge and understanding of ADA (American with Disabilities Act) and its effects on special events.
* Skill with organization and attention to detail.
* Skill in using PC Software including current Microsoft Office Suite of applications.
* Skill in managing multiple tasks.
* Skill in computer software (i.e., Microsoft, Event Management system, Registration, Meeting space design tool, etc.)
* Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.
* Ability to work within a set schedule.
* Ability to work independently under general instructions.
* Ability to understand mathematical calculations involving fractions, percentages, and decimals.
* Ability to respond to calls 24 hours a day, seven days a week.
* Ability to prioritize deadlines and tasks.
* Ability to prepare financial records, activity reports and annual budgets.
* Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
* Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
* Ability to perform a variety of physical skills including but not limited to seeing, calculating, carrying, and entering data on PC.
* Ability to operate a variety of office equipment including but not limited to PC, telephone,…