Administrative Assistant - Indian Education

Overview

JOB TITLE: Administrative Assistant - Indian Education

DEPARTMENT: Teaching and Learning

REPORTS TO: Assistant Superintendent of Teaching and Learning

FLSA STATUS: Non-exempt

CONTRACT STATUS: Full-time / 12-months

SALARY

SCHEDULE:

12 month specialist

APPROVED BY: Owen Hawzipta

APPROVED DATE: 1/15/2026

SUMMARY: Provides administrative secretarial support to the office of Owasso Indian Education, related personnel and patrons and assists in a variety of tasks to enhance the efficient daily operation of the office.

• Greets and assists with a variety of tasks in order to maintain a welcoming and efficient environment
• Builds positive relationships and patron experiences
• Maintains and operates office equipment
• Maintains accurate files, letters, reports, correspondence, requisitions, spreadsheets, work orders, and other documents from notes, verbal instruction, or independently from knowledge of situations or projects
• Answers communications in a polite and professional manner, responding to a variety of questions from related personnel and patrons in line with professional office standards
• Assists in accurate budgeting and purchasing tasks
• Assists in meeting timelines for disseminating information or preparations for programs and services
• Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; ensures job responsibilities are met competently and within established deadlines
• Assists with special projects
• All other duties as assigned by the administrator

None

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Indian preference must be exercised. Public law 93-638, The Indian Self Determination and Education Act of 1975 directs "Indian Preference" to be used in hiring for all Title VI and Johnson O'Malley vacancies.

• High School Diploma or equivalent
• One (1) year of experience in a closely related field preferred

• Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision, and work as a team player. Ability to document records accurately. Ability to manage confidential information in a manner that respects students, families, and employees.
  
  Ability to listen effectively.

• Ability to read and interpret general written instructions in English. Ability to effectively communicate with supervisor, school personnel, and co-workers.

• Ability to perform basic math functions such as addition and subtraction.

• Ability to apply common sense understanding to carry out written and oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office environments. The noise level in the work environment is usually quiet.