Administrative Coordinator

Overview

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company. We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents.

This approach builds a culture that is uniquely Olsson.

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Overland Park location, ensuring smooth operations for our Utility & Industrial teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments.

The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Responsibilities:

• Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication.
• Serve as the central point of contact for administrative support across multiple service teams.
• Manage calendars, coordinate meetings, and assist with project logistics.
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace.
• Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment.
• Facilitate communication between technical teams, clients, and internal departments.
• Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

What you bring to the team:

• A passion for collaboration, organization, and making a positive impact.
• Associate degree in business or related field preferred.
• 3+ years of experience in an administrative or office coordination role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Exceptional communication skills and a customer-focused mindset.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to build trusted relationships across teams and with clients.
• Problem-solving skills and a proactive approach to challenges.
• Physical requirements include the ability to lift and transport up to 30 pounds.

Additional Information

• Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. We offer flexible work arrangements and opportunities to engage in meaningful work with communities.
• Full-time employees receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a performance-based bonus system.

Equal Opportunity Statement

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.