Project Support Assistant - Overland Park

Overview

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req  : 113078

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management.

Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
• Creates expense reports for project team members. Is coordinator of project communications
• Frequently interacts with upper management on related project issues, as well as external clients
• May maintain personal calendar for project manager
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs word processing and data entry
• Orders office supplies
• Maintains project calendar
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases to internal project team
• Generates simple documents, such as letters and memos
• Generates more complex documents, such as spreadsheets and presentations
• May coordinate collection of timesheets
• May route and track invoices
• May verify accuracy of invoices prior to approval
• Performs other general clerical duties as needed
• Individual contributor with no subordinates

• 5+ years relevant experience preferred
• High School Diploma or equivalent preferred

• Intermediate MS Word skills
• Intermediate MS Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Systems
• Time Reporting Policies and Procedures
• People Soft and Blueprint Basic Users
• Telephony and Web conferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Customer focus

ADO:
Administrative Services

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Note:

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including…