Accounts Payable Manager

Overview

At EVERSANA, we are certified as a Great Place to Work and are committed to creating a healthier world through next-generation commercialization services in the life sciences industry. We serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies and employ more than 7,000 people globally.

We embrace diversity in backgrounds and experiences and strive to build an inclusive culture that supports our cultural beliefs. We are EVERSANA.

The Accounts Payable Manager position will be hands-on, managing AP activities, developing team members, establishing new processes, and improving existing processes to drive efficiency. This role coordinates with colleagues in Accounting, Finance, Procurement, Operations, and other departments to ensure timely and accurate processing of the Company’s accounts payable.

• Communicate with vendors and employees to resolve discrepancies related to payments, invoices, and purchase orders.
• Ensure efficient, accurate, and timely processing of all vendor invoices.
• Prepare weekly payment projections and monitor weekly payment runs.
• Evaluate new vendors for 1099 reporting requirements and ensure receipt of the necessary documentation; verify bank account information directly with vendors.
• Participate in monthly close activities and perform month-end reconciliation of Accounts Payable Aging Report to the trial balance in collaboration with other members of the Accounting team.
• Communicate timely and effectively with vendors, contractors, and employees to resolve issues and obtain additional information where required.
• Lead initiatives to enhance Accounts Payable processes, driving greater efficiency and accuracy.
• Deliver monthly performance metrics and insights to management on Accounts Payable operations and team effectiveness.
• Manage the implementation and integration of Accounts Payable systems and vendor automation solutions.
• Process year-end 1099 forms to vendors and stay up to date on any changes in the forms.
• Assist with sales tax audits where needed.
• Continually monitor Accounts Payable queues for past due items; resolve issues timely.
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
• All other duties as assigned.

• Perform supervisory functions providing leadership and guidance to the Accounts Payable team; interview and hire new team members; assist with training for new team members; evaluate staff performance; recommend personnel actions to ensure adequate and competent staffing.
• Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management.
• Support the day-to-day operations of the Accounts Payable team.

• Travel – 5%
• Hours – 40-45 hours per week, Monday-Friday, Eastern US or Central US time zone working hours

The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.

An individual in this position must be able to successfully perform the expectations listed above.

Minimum

Knowledge, Skills and Abilities:

The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required.

• Education – Bachelor’s degree
• Experience – Minimum 7 years’ experience in a finance environment with at least five years in AP
• Technology/Equipment – Experience in the use of Microsoft Office products

Preferred Qualifications:

• Technology/Equipment – Microsoft Dynamics 365, Medius Accounts Payable Automation, Eftsure, Salesforce
• Experience – Management experience, working with multiple entities and countries

The physical and mental requirements along with the work environment characteristics described here are representative of those an individual encounters while performing the essential functions…