Manager of Events

The Canadian Society for Exercise Physiology (CSEP) is a national not-for-profit organization and the principal body for physical activity, health and fitness research and personal training in Canada.

• Our mission:
  To champion excellence in the application, certification and advancement of evidence-informed exercise science research and practice.
• Our vision:
  The health, fitness and athletic performance of all Canadians is optimized through the science of exercise.

We’re looking for someone passionate about our vision, mission and brand. You are an experienced, energetic project management professional with expertise in executing phenomenal event experiences. We’re searching for someone who brings project management excellence, creativity, curiosity, and determination. We’re recruiting for a leader with the ability to organize multiple event projects simultaneously, while providing the personal engagement required so all attendees (registrants, exhibitors, presenters, sponsors) feel embraced in the experience.

You’re an impeccable team player and communicator so everyone knows how you’re working toward our big picture goals, and everyone wants in on the action.

You are highly organized with professional project management experience to plan and execute events ranging from 50 to 1000 attendees in virtual, hybrid and in person formats. You have:

• Contract negotiation expertise to ensure the financial viability and risk management of our programs.
• Excellent target audience management skills and the ability to support diverse audiences at all levels within the organization and externally.
• Superior written and verbal communication and delivery skills enabling you to influence and establish credibility with stakeholders (French fluency is a strong asset).
• Excellent organizational and time management skills to meet fixed deadlines, initiate and follow‑up on actions;
• Strong attention to detail
• Experience with Event management software (Pheedloop and Fourwaves considered strong assets),  (or similar project management software), MS Office Suite, analytics/business insights tools such as Survey Monkey, Photoshop/Canva.
• Ability to multitask and work efficiently under pressure.
• A high level of self‑awareness and self‑regulation.
• Clear, collaborative and transparent communication skills

This role reports to the Executive Director. The Manager of Events:

• Provides the leadership to our annual scientific conference planning in collaboration with the Local Organizing Committee. Our 2025 annual conference attracted over 500 in‑person participants and another 400 virtual participants.
• Works with external partners to participate in site selection, contract negotiation (venue, tourism, travel, audio‑visual, food & beverage), entertainment planning, schedule and other planning activities.
• Supports the development and execution of Professional Development workshops and webinars, Board retreats and explores the creation of new event activities and event related partnership opportunities across Canada.

• Ability to promote innovation and creativity while working collaboratively with all staff members in an integrated manner.
• Ability to manage multiple projects independently.
• Experience identifying challenges and emerging issues
• Experience enhancing customer experience and engagement metrics using data from past events to inform future planning, recommendations and decisions.
• Strong interest in contributing to our positive culture and living CSEP’s core values.
• A continuous learning, passionate and dedicated mindset.

• Proven experience creating, organizing, and executing events of all sizes (such as scientific conferences, education events, webinars, and corporate events).
• Experience managing call for abstracts for scientific conferences, considered a strong asset.
• Event Management Certification (Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM), or Certified Special Events Professional) considered a strong asset.
• 5+ years of related project management and event experience.
• Relevant post‑secondary diploma/degree or equivalent…