Associate Director Alumni Annual Fund - Leadership Giving

Position: Associate Director of the Alumni Annual Fund - Leadership Giving
Job Title:

Associate Director, AAF Leadership Giving Reports To :
Director of Annual Giving Division:  Development and Alumni Relations Grade:12

FTE: 1.0
*
* Position Overview:

** This is a full-time (1.0 FTE) exempt, regular, benefit-eligible staff position. Travel, as well as some evening and weekend work, is expected

The Associate Director is a key leader within the high-performing and collaborative Alumni Annual Fund (AAF) team. Collectively, the AAF team raises over $11 million annually and is recognized as a national model for alumni participation. This role helps drive the growth of two critical pillars of the Alumni Annual Fund’s success:
Reunion Giving and the Three Oaks Society.
** Compensation:
** The expected starting salary range for this position is between $75,800 and $78,400. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.
** Essential Job Functions/Responsibilities:
** Relationship Management
* Cultivates and maintains productive working relationships with alumni leaders, including current and former Trustees, major and planned giving prospects, and the AAF Board.
* Acts as a strategic consultant to class leaders, guiding them in setting ambitious yet attainable goals that align with the College’s fiscal year participation and dollar goals.
* Identifies, recruits, and motivates a diverse pipeline of new AAF volunteers.
* Collaborates with the Alumni Relations team to provide a seamless, high-touch experience for reunion planning and fundraising committees.
* Partners directly with high-profile volunteers and gift prospects during their 15th and 20th Reunions.
* Coordinates with development colleagues on integrated strategies for major gift prospects, ensuring class-wide goals and individual gift strategies are aligned.
* Conducts regular check-ins with Three Oaks volunteers and prospects to provide "insider" institutional updates and gather donor feedback.
* Integrates with the Major Gifts team by attending their staff meetings to provide progress updates, coordinate outreach for staff-managed prospects, and maintain accurate donor lists to ensure a seamless strategy for Three Oaks and Bonfire Circle members, including those in the discovery phase.
** Project Management:
*** Facilitates class team meetings, ensuring volunteers remain accountable to project timelines and fundraising milestones.
* Develops and deploys compelling solicitation and stewardship content via mail, email marketing, texting, and video platforms.
* Strategizes plans and executes two to four Three Oaks Society stewardship events annually (virtual and in-person) to deepen donor engagement.
* Collaborates with divisional leadership to design elevated stewardship opportunities for the Bonfire Circle membership.
** Program Management:
Three Oaks Society
*** Defines the strategic direction and annual goals for the Three Oaks Society in coordination with the AAF Board’s Leadership Giving Committee.
* Aligns messaging for leadership annual giving in partnership with the Director of Parent & Family Giving to ensure a unified donor experience across the Three Oaks Society.
* Ensures Three Oaks Society branding and opportunities are integrated into all class-based outreach.
* Monitors and analyzes donor data and giving patterns to identify new leadership-level prospects.
* Oversees the production of the annual Three Oaks Recognition Booklet and invitation materials, directing the work of the AAF Office Coordinator on data segmentation and fulfillment.
* Drafts high-level talking points and messaging for Development and Alumni Relations colleagues and volunteers to use in gift solicitations.
** Program Management:
Reunion Giving
*** Innovates new methods to increase Three Oaks-level participation ($2,500+) within reunion classes in partnership with the Associate Director of Milestone Reunions.
* Develops specialized training and programming for volunteers during the Carleton Alumni Volunteer Experience (CAVE) to increase solicitation success.
* Tracks and analyzes income by reunion cohort,…