Project Manager, Operations Manager, Program ​/ Project Manager

Overview

TFO Canada is a non-profit organization whose mission is to catalyze economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries. TFO Canada assists SMEs and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice and contact services. Since 1980, TFO Canada’s internationally experienced project staff and sectoral experts have been providing trade promotion and capacity building services to tens of thousands of SMEs and TSIs/TPOs from Latin America and the Caribbean, Africa, Asia and the Middle East.

Position: Project Manager

TFO Canada is currently recruiting a full-time Project Manager located in Ottawa. The successful candidate will be responsible for the design, day-to-day implementation and monitoring of projects. The role includes regular communication with partners and consultants (research, training and women economic empowerment experts as well as sector/market specialists and subject matter experts). The Project Manager also supports the Director with the preparation of donor reports, new program proposals and related business development activities as/when required.

The Project Manager will be responsible for managing trade development projects such as trade missions and seminars on the Canadian market and for maintaining relationships with trade support institutions and Canadian-based trade representatives for developing countries.

Reporting Relationship
Reports to a Program Director in the organization.

Project design & inception (10%)

• Participating in project development of TFO Canada’s trade-related technical assistance and capacity building projects and activities (including needs assessment missions abroad).
• Contributing to the development of project proposals and programme documents.
• Contributing to the development of strategic plans and to TFO Canada’s annual planning and budgeting with inputs/information pertinent to the role.
• Preparing and delivering periodic seminars/webinars on Exporting to Canada and on TFO Canada’s services to developing country exporters and TSIs in Canada and abroad.

Project implementation, monitoring & evaluation (40%)

• Managing and, as required, participating in the execution of trade-related technical assistance and capacity building projects/activities such as seminars, training courses, workshops, trade missions, including trade fairs, and other technical assistance in Canada and abroad.
• Collaborating with team members, especially for delivery of multi-country initiatives.
• Ensuring gender equality is mainstreamed into project planning and delivery.
• Reviewing Market Information Papers and other Canadian Market Access Services content.
• Handling inquiries received from developing country exporters and trade support institutions.
• Contributing to developing Canadian importer contacts, building TFO Canada’s importer database and responding to Canadian importer inquiries;
• Monitoring ongoing project implementation by consultants and partners including conducting overseas monitoring and evaluation missions where appropriate.
• Ensuring the collection, analysis and reporting of project impact data and contributing the lessons learned and success stories.

Reporting & Financial Management (25%)

• Developing and monitoring project budgets and disbursements to partners and overseeing related project administration in collaboration with TFO Canada’s support staff.
• Providing support to partners to ensure they produce required financial and narrative reports.
• Producing financial forecasts in coordination with TFO Canada’s accounting department.
• Preparing project activity and outcome reports (including conducting surveys) respecting donor reporting format and timeline.

HR management and administration (15%)

• Identifying suitable consultants and volunteers, contributing to the recruitment process (including preparing contracts).
• Managing and evaluating the performance of consultants and volunteers.
• Coordinating the activities of project consultants (TFO Canada Associates), partners and suppliers to ensure the successful implementation and…