Risk and Insurance Manager

*
* Job Title:

** Risk and Insurance Manager  
** Department:
** Campus Services  
** Classification:
** Exempt  
** Grade:
** 13  
** FTE/Working

Schedule:

** 1.0
* Routinely survey the risk environment of the College to ensure appropriate insurance coverage is maintained to mitigate identified risks.
* Manage all aspects of the College’s insurance programs, including property, liability, auto, cyber security, global travel, student health and other necessary coverages.
* Act as the primary liaison with third-party service providers, including insurance brokers, underwriters, and the insurance consortium.
* Represent the College in the annual and ongoing negotiation of all insurance contracts and renewals.
* Bind insurance coverage for the College annually.
* Coordinate requests for Certificates of Insurance with the Business Office.
* Oversee the administration, record-keeping, and compliance of insurance policies.
* Manage and process insurance claims through to resolution, working with campus leadership, relevant departments and external providers.
* Coordinate the annual evaluation and renewal of student health insurance in consultation with the Student Health and Counseling Center and the Human Resources Office.
* Maintain insurance, premium, legal, loss, claims, and related risk management records.
* Lead, facilitate, and advise departments in designing and implementing risk management programs and controls.
* Provide risk management assessment of new programs and activities and recommend effective risk controls or mitigation measures.
* Ensure compliance with all relevant laws and regulations related to risk and insurance.
* Work with operational departments to administer campus-wide safety and risk programs and provide appropriate follow-up to address issues contributing to unsafe practices or environments.
* Co-Lead the development, implementation, and ongoing administration of the College’s ERM framework with the Associate Vice President for Campus Services.
* Identify, assess, and analyze potential risks across all areas of the institution, including business, academic, research, and operational activities.
* Facilitate risk assessment workshops and collaborate with departments to identify and evaluate key risks.
* Develop and maintain a college-wide risk register, documenting risks, potential impacts, and mitigation strategies.
* Monitor and track the implementation of risk mitigation plans and their effectiveness.
* Provide advisory services to identify and address operational, compliance, and strategic risks.
* Develop and deliver education and training programs to cultivate a culture of risk awareness and promote appropriate risk mitigation activities across the College.
* Prepare and present regular reports on the status of ERM initiatives and key risks to college leadership, Board of Trustees and other relevant committees.
* Continuously monitor emerging risks and trends in higher education and recommend adjustments to the ERM program.
* Work with operational and academic departments to contribute to the development and coordination of a college-wide business continuity plan to maintain functional operations during and/or following disruptive events.
* Participate on college crisis management team and critical incident response working group as needed
* Participate in the Campus Safety Committee
* Contract review, collaborate with the Business office to identify potential contracting risks and determine appropriate insurance requirements.
* Serve as document manager for all insurance and risk management functions, ensuring adherence to document retention guidelines.
* Participate as a member of the University risk management and insurance association (URMIA). Attend regional and national conference as needed for ongoing professional development
* Support Carleton’s Emergency Operations Plan, including department Continuity of Operations plans.
* Responsible for the appropriate use of high-risk data and close collaboration with the cyber security team
* May be required to serve as an authorized college driver.
* Undertake special projects and assignments as directed by the Associate Vice President for Campus…