Program Coordinator

.Program Coordinator page is loaded## Program Coordinator locations:
Ottawa, Canada time type:
Full time posted on:
Posted 6 Days Agojob requisition :
JR104963

Marshall Canada is seeking a Program Coordinator to join our team in Ottawa, ON. Reporting to the Program Manager, Planning & Control, this role is responsible to plan and coordinate high-profile defense programs, fostering collaboration among stakeholders, ensuring strict adherence to schedules, and maintaining meticulous documentation and controls in a fast-paced environment.
** Your responsibilities in the role:
*** Partner with program managers to develop, maintain, and update detailed project schedules and calendars using Microsoft Office 365 tools (e.g., Excel, Project) and other project management software.
* Track project milestones, deliverables, dependencies, and risks, proactively identifying and mitigating potential delays.
* Organize and facilitate program meetings (virtual and onsite), ensuring clear and effective communication and stakeholder engagement.
* Compile, analyze, and present project metrics using data visualization tools (e.g., Power BI, Excel) to drive informed decision-making.
* Prepare detailed project status reports, including schedule performance, resource utilization, and key performance indicators.
* Maintain real-time program dashboards, ensuring accurate data entry and updates in project management tools.
* Coordinate and document change requests, supporting the implementation of a robust change management process.
* Ensure all project documentation is organized, compliant with defense standards, and audit-ready, conducting periodic audits to verify adherence and recommend corrective actions.
* Facilitate clear and concise communication between internal and external stakeholders, providing regular updates on project status, risks, and resolutions.
* Collaborate with IT, Data Analytics, and Operations teams to align project solutions with organizational objectives.
* Leverage Microsoft Office 365 (e.g., Teams, SharePoint, Power Automate) and other technologies to streamline workflows, automate processes, and enhance team productivity.
* Identify and implement innovative tools and technologies to improve project efficiency and decision-making.
* Other duties as assigned by the Program Manager, Planning & Control
** Apply if you have most of the following:
*** Bachelor’s Degree in Business Administration, Project Management, or a related field (or equivalent experience).
* 5+ years of experience in program or project coordination, ideally within the defense, aerospace, or engineering sectors.
* Advanced proficiency in Microsoft Office 365 (Excel, Project, Teams, SharePoint) is essential.
* Demonstrated experience leveraging technology to optimize project processes and workflows.
* Proficiency in project management tools (e.g., MS Project, Smartsheet) and familiarity with data visualization tools (e.g., Power BI).
* Exceptional organizational and time-management skills, with a keen eye for detail and the ability to thrive in a fast-paced environment.
* Ability to work autonomously and take initiative.
* Strong communication skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.
* Knowledge of project management methodologies (e.g., Agile, Waterfall) is a plus.

Must be eligible to meet the requirements of export control regulations, including the Canadian Controlled Goods Program and Canadian government security requirements.
** About Marshall:
** Marshall Canada is part of the 110-year-old Marshall Group of Companies, an independent private organization headquartered in Cambridge (UK).Located in Ottawa and Moncton, Marshall Canada provides military and commercial customers with a range of world-leading applied engineering services and product solutions across Canada and beyond. Marshall seeks to develop and deliver long-term value to its customers, whilst remaining firmly committed to enhancing the communities in which it operates and creating exciting opportunities for its people.

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