Payroll Specialist; Rewards​/Spécialiste de la paie; rémunération globale

Overview

File pension forms including enrolment, departures, leaves, etc.

Healthcare Excellence Canada (HEC) is an equal opportunity employer and embraces diversity and inclusivity. HEC is committed to building teams with a variety of backgrounds, skills and views, as the more inclusive we are, the more impact we can have. We encourage applications from all qualified individuals, including visible minorities, Indigenous persons, and persons with disabilities. We thank all applicants for their interest;

only those selected for an interview will be contacted. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Chez Excellence en santé Canada (ESC), nous croyons que l’impact naît de la rencontre entre sens et passion. Notre équipe brillante, déterminée et passionnée contribue à façonner un avenir où chaque personne au Canada reçoit des soins et services de santé sûrs et de qualité.

At Healthcare Excellence Canada (HEC), we believe great things happen when purpose meets passion. Our bright, determined, and enthusiastic team is on a mission to shape a future where everyone in Canada has safe and high-quality healthcare. We balance high performance with joy  show up as our best selves because we know that’s how we make a real difference. When you join HEC, you’re joining a team that collaborates with patients, caregivers, and healthcare professionals across the country to turn proven innovations into lasting improvements in care.

Together, we spread innovation, build capability, and catalyze policy change to make healthcare better for all Canadians.

If you’re inspired by impact, energized by teamwork, and ready to help transform Canada’s healthcare system, apply to the position below and join HEC!

Term:
Temporary Full-Time (14 months)

Reports to:

Director, People & Culture

Salary Range: $66,697 - $83,372 - $100,046 (typical hiring range: $71,000 - $79,000)

Vacancies: 1

Location:

We are a pan-Canadian healthcare organization and welcome candidates from across Canada. Our head office is located in Ottawa, Ontario and we welcome flexible work options such as permanent/fully remote, hybrid, flexible work hours, and compressed work weeks.

Final date to receive applications:
February 10, 2026 at 8:00am EST

How to apply:

Visit

The Payroll Specialist (Total Rewards) manages HEC’s pan-Canadian payroll, ensuring accuracy and compliance with applicable legislations. They are responsible for the maintenance, administration, and evaluation of HEC’s payroll and compensation programs and functions. They provide analytical and technical support for the development and implementation of a competitive total rewards program, contributing to an exceptional employee experience and retention.

The Payroll Specialist (Total Rewards) is the first point of contact for employee inquiries related to payroll and benefits. They are responsible for the integrity of compensation practices, ensuring consistency and equity in the application of programs and policies.

Your Core Responsibilities Include

• Process full-cycle payroll for Canadian employees using ADP Workforce Now, including salaried and hourly employees.
• Liaise with People & Culture team members to ensure the accuracy of data entry related to employee changes that affect payroll (leaves, transfers, employment status changes, etc.).
• Calculate earnings and deductions corresponding to employee changes such as overtime, parental leave top-ups, and pension contributions; and maintain documentation to support calculations, ensuring compliance with Canadian federal and provincial employment and payroll legislation.
• Validate payroll previews to ensure accurate and complete payroll.
• Administer year-end payroll activities including T4s and T2200s, and year-end reconciliations, ensuring government filings are submitted within deadline.
• Complete Service Canada filings including Records of Employment and Employment Insurance claims.
• Address payroll-related inquiries in a timely manner and with a customer-oriented approach.
• Continuously evaluate, suggest, and implement improvements to payroll processes.