Accounts Payable Clerk

Type of position: Hybrid with desk sharing

Job Term: Two permanent positions, full time (35 hours per week)

Eligibility: Applicant must either be a Canadian citizen or a permanent resident eligible to work in Canada

Union/Non: IAM local 3011

Competition: 26-04

The Professional Institute of the Public Service of Canada, a national union representing over 80,000 professionals and scientists throughout Canada, is seeking two Accounts Payable Clerks for its National Office located in Ottawa.

PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership. We strive to create a work environment that is welcoming to everyone regardless of their gender, age, religion, race, ethnicity, and nationality, particularly equity deserving groups, such as members of the IBPOC, and 2

SLGBTQIA+ communities, people living with disabilities.

All qualified candidates will be considered; however, in support of achieving a diversified workforce we encourage applications for this opportunity from candidates belonging to one of the employment equity groups:
Indigenous peoples (First Nations, Metis or Inuit), peoples of colour or persons with a disability. Consideration will be given to a qualified candidate who, at the time of application, voluntarily indicates being part of these groups.

Under the direction of the Director of Finance and the functional supervision of the Manager, Audits & Reporting, the Account Payable Clerk is responsible for processing and issuing payments for invoices, claims, and advances.

• Process member and staff claims, special requests, cash advances and supplier invoices in accordance with Institute Policies and Travel Directives. Review the data entry of the processed invoices and claims for payment.
• Prepare cheques and electronic funds transfer payments. Input/maintain payment data of vendors, members and staff.
• Respond to member and staff enquiries and provide clarification with respect to the Institute Travel Policy and Travel Directives.
• Respond to member and staff enquiries regarding status of claims.
• Verify vendor invoices against purchase orders / signed contracts and effect payment of invoices.
• Respond to suppliers / vendors with respect to status of payment and resolve invoicing problems.
• Perform credit card reconciliation
• Prepare banking document for signature
• Assign Freshdesk tickets to Finance Members.
• Save documents (Invoice/claims) to the appropriate folder
• May be requested to perform other related duties as required.

• Completed secondary school or equivalent
• One (1) year post-secondary training in a field related to book‑keeping or accounting
• One (1) to two (2) years experience in general accounting or accounts payable, or an equivalent combination of education and experience.

• Fluency in both French and English is a asset

• An excellent knowledge of accounts payable procedures
• An excellent knowledge of the Institute Travel Policy and Travel Directives
• A good understanding of Generally Accepted accounting Principles (GAAP)
• The ability to initiate, process and follow‑up on accounts payable transactions
• Ability to effectively communicate the intent of the Institute Travel Policy and Travel Directives to members and staff
• Ability to prepare reports and correspondence in a finished, professional format
• Ability to maintain and reconcile financial accounts
• Ability to deal with a heavy workload and strict deadlines
• Ability to adapt in a changing computerized environment

• A good knowledge of computer based systems including Adagio, Excel, Google Suite, SAP concur, Microsoft Office and the Professional Institute’s database system

• Salary Range: $55,809 to $69,762 (G2)
• Group Benefits (Health, Dental, Life Insurance, Disability Insurance)
• Defined Benefits Pension Plan
• Paid time off from…