Exam Facilitator

Job Title

Exam Facilitator

Exams Production

Permanent

Backfill

The Royal College of Physicians and Surgeons of Canada is a national, nonprofit organization established in 1929 by a special Act of Parliament to oversee the medical education of specialists in Canada. Today, the Royal College has over 55,000 members and the vision remains to advance the learning for specialist physicians to deliver the best health care for all. The Royal College partners with patients, Fellows, residents, and other health care collaborators to lead specialty medical education through setting standards, assessment, and enabling continuous learning so that we can provide the best care possible for patients.

Reporting of the Team Lead - Exam Production, you will provide high-quality facilitation and guidance to exam boards by coordinating their exam development and delivery activities. You will drive creation of examination materials through editing, translation, exam board revisions and verify the accuracy of the final materials. Acting as a single point of contact, you will offer advice, support communication among board members, and liaise with other Royal College units.

You will address audiences of 10 or more to give short presentations of processes. This position may require travel, including some overnight stays of consecutive days. The Exam Facilitator is required to be in person during the live exam cycle.

• Manage exam cycle on an annual basis with the exam board Chair, develop a project schedule and use project management methodologies to ensure the timely and accurate delivery of Royal College examinations.
• Collect and maintain data on exam related requirements used to plan and execute live exam day activities. This includes but is not limited to logistics, technology, and equipment.
• Support the exam board by monitoring key milestones related to the exam development process for completion, including editing, translation, comparative reading, external reviews, and quality assurance.
• Prepare, format, modify and verify accuracy of final examination materials.
• Create and maintain item banks and image banks for all exam components.
• Coordinate and facilitate meetings for exam chairs, exam board members, and other Royal College units to plan all board meetings and events, including in-house and remote meetings, and examination days. This would include setting dates, sending invitations, tracking attendance and expense claim requests.

Does this sound like you?

• College diploma plus three to five years’ experience providing direct support and service in a client-focused environment or equivalent in experience.
• Project management and business writing skills.
• Committee management experience and strong interpersonal skills.
• Training, coaching and public speaking experience.
• Ability to read, analyze, and interpret general business communication, professional journals, and technical procedures.
• Attention to detail and organized.
• Proficiency in MS Office applications including MS Project;
  Adobe Photoshop and PowerPoint.
• Ability to collaborate and work in a teamwork environment.
• Must be able to travel as required, including some overnight stays of consecutive days.

Please apply through our UKG recruitment platform with your résumé, covering letter and salary expectations by March 04, 2026.

The Royal College invites applications from all qualified applicants. The Royal College is strongly committed to employment equity and diversity in the workplace and encourages applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2

SLGBTQQIA+ persons.

We sincerely thank all applicants for their interest; however, we will only contact those under consideration. An eligibility list may be established for similar positions of various tenures. The list will be retained for a maximum period of 18 months.

The Royal College supports a hybrid work environment which includes a combination of working both onsite in Ottawa and from home.

The Royal College will provide support in its recruitment processes for applicants with…