Senior Contract Administrator

Overview

Architecture, Design & Planning Firm

Senior Construction Contract Administrator
Architecture, Design & Planning Firm
Ottawa, Ontario
Hybrid Work Model

The Company

Reliability Clearance required or eligibility to obtain

A well-established, multi-disciplinary architecture practice is seeking a Senior Architectural Construction Contract Administrator to join its Ottawa team. The firm delivers projects across a broad range of sectors, and has a strong reputation for technical excellence and collaborative project delivery. The environment is structured, professional, and quality-driven, with a focus on delivering coordinated, constructible, and compliant solutions.

As a Senior Architectural Contract Administrator, you will be the primary point of contact during construction for multiple large-scale and complex building projects. You will oversee the administration of construction contracts, ensure adherence to drawings and specifications, and support both internal project teams and external stakeholders through all phases of construction.

You will provide technical guidance, lead site reviews, manage documentation, and act as a key liaison between consultants, contractors, and client representatives. Your expertise will help ensure that each project is delivered to a high standard of quality, compliance, schedule, and performance.

• Lead contract administration activities for projects of varying scale and complexity
• Conduct regular site reviews, issue field reports, and monitor conformance to contract documents
• Review and process shop drawings, RFIs, change orders, site instructions, and progress claims
• Assess contractor performance and escalate issues as required
• Collaborate closely with project managers, architects, engineers, and clients throughout construction
• Interpret codes, regulations, standards, and specifications to ensure full compliance
• Participate in constructability reviews and advise on technical detailing
• Maintain accurate, organized documentation and communications throughout all project phases
• Provide mentorship and guidance to junior team members involved in construction administration
• Support project close-out, including deficiency reviews and final documentation

• 10+ years of relevant architectural contract administration experience, with at least 8 years of experience working knowledge with North American by laws and building codes
• Strong understanding of building systems, technical detailing, and construction methods
• Government reliability clearance is required to work on the projects at hand, strong preference to candidates who have this or held it previously.
• Deep familiarity with large construction contracts, field review processes, and industry best practices
• Ability to read and interpret complex construction drawings and specifications
• Excellent communication, problem-solving, and decision-making abilities
• Experience with REVIT, AutoCAD, and construction administration platforms
• CET, Architectural Technologist, Intern Architect, or equivalent technical background is considered an asset. CCCA Designation an asset.
• Ability to manage multiple projects concurrently and maintain professionalism under pressure
• Based in Calgary to attend site visits and meetings regularly and at short notice

• Competitive salary and comprehensive benefits package
• Flexible, hybrid work model
• Opportunity to work on high-profile local and national projects
• Supportive team culture with long-term growth potential
• Access to multi-disciplinary collaboration and strong internal technical resources

If you’re an experienced architectural contract administrator who excels in the construction phase and enjoys being a trusted advisor on complex projects, please submit your resume and project list for confidential consideration or contact Laura Shalev at