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Posting Reason:
New PositionJob Type:
EmployeeAnticipated Duration in Months (for contracts and temporary assignments):
36Job Family:
Advancement and Alumni Relations# of Open Positions:
2Faculty/Service - Department:
Donor Relations and Gift ProcessingCampus:
Main CampusUnion Affiliation:
SSUODate Posted (YYYY/MM/DD):
2026/01/29Applications must be received
BEFORE (YYYY/MM/DD):
Hours per week:
35Salary Grade:
SSUO Grade 10Salary Range:
$80,942.00 - $University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research.Together, we empower our students, faculty and researchers to make a lasting impact on the world.
Position Purpose
Reporting to the Director, Donor Relations, this role assists in ensuring compliance for donor gift agreements, terms of reference and implementation agreements, in light of relevant University policies, procedures and guidelines. The incumbent assumes a primary role in developing and implementing standards and key performance indicators for gift compliance, performing fund audits, reporting on spending patterns and advising on issues related to donor funds.
In this role, your responsibilities will include:
Fundraising operations and project coordination: Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned and annual giving portfolios. Assists in planning and coordinating projects, events and initiatives that drive donor engagement and revenue growth. Supports fundraisers by managing timelines, logistics and follow-up activities.
Gift implementation: Contributes directly to implementation and stewardship programs by providing operational support to the portfolio’s activity, ultimately supporting strong relationships with major and principal gift donors. Accesses philanthropic gifts received by the University of Ottawa and oversees their use. Ensures that gifts are spent by the beneficiary units and used in accordance with the gift agreements.
Compliance management: Liaises with internal teams to address compliance issues and resolve spending irregularities. Audits existing donor-accessible funds to identify any discrepancies related to the agreements’ parameters. Analyzes special cases and proposes solutions, taking into account the donor’s intent as well as relevant University policies, procedures, guidelines and best practices in donor relations.
Advisory services: Serves as the central resource for gift compliance and ensures ongoing familiarity with current trends in gift compliance and implementation.
Policies and procedures: Designs and integrates guidelines, procedures and processes to improve gift implementation and compliance efficiency and ensures that all operations comply with the policies, guidelines and laws governing the University.
Communication: Develops, implements and maintains effective communication strategies with all faculty units and the various stakeholders in order to properly achieve the objectives of the service.
Reporting: Produces regular reports and updates for Advancement and University leadership on the overall status of donor-accessible funds and corresponding spending patterns.
Supervision: Supervises work performed by administrative support members in order to determine priorities and guide them in attaining their individual objectives.
What you will bring:
An undergraduate degree in business or an equivalent combination of education and related experience in compliance and business processes, preferably in a post-secondary environment.
A minimum of five (5) years of relevant experience in a field related to the responsibilities of the position.
Bilingualism – French and English…
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