Executive Assistant- Marketing

Posted Date

2 days ago (3/4/2026 1:58 PM)

As the latest jewel in the renowned Hard Rock crown, this exceptional venue is set to redefine entertainment and hospitality in Canada's capital city. Boasting a prime location, Hard Rock Hotel & Casino Ottawa will be a stunning fusion of contemporary style and timeless rock 'n' roll flair. The moment you step inside, you'll be transported into a world of music, memorabilia and non‑stop excitement.

Are you ready to experience the ultimate rock star treatment in the heart of Ottawa? Let the countdown begin!

Company: Hard Rock Ottawa Hotel & Casino

Location: Ottawa , Ontario

Job Type: Full Time Permanent

Is this a current vacancy? Yes, this is an existing open position.

Compensation: CAD $ /Yr.

The Executive Assistant Marketing will support and assist in marketing initiatives under the direction of the Marketing Manager.

• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
• Establishes, maintains and, when necessary, revises department filing system
• Screens telephone calls and visitors, ascertaining who can be re‑directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations
• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc
• Records Minutes of staff meetings; distributes to appropriate personnel
• Promotes positive public/employee relations at all times
• Maintains a clean, safe, hazard‑free work environment within area of responsibility
• Performs all other related and compatible duties as assigned
• Support purchasing activities including preparing purchase requisitions, obtaining vendor quotes, coordinating purchase orders, and ensuring alignment with internal procurement processes.
• Assist with event planning and logistical coordination for meetings, trade shows, and marketing initiatives, handling timelines, vendors, travel, materials, and on‑site support.
• Provide cross‑functional support to multiple marketing teams, including coordinating project tasks, tracking deliverables, managing collateral requests, and maintaining schedules.
• Serve as a liaison between internal departments and external vendors, supporting vendor onboarding, communication, issue resolution, and close collaboration with the Purchasing department.
• Conduct research and gather data for planning activities, including vendor comparisons, event options, pricing analysis, and preparation of summaries or reports.
• Maintain documentation, budgets, and status trackers to ensure smooth workflow, timely execution, and clear communication with stakeholders.

• Understands and is familiar with marketing/events/hospitality through education and/or relevant work experience
• Must have strong written and oral communication skills in both official languages (English and French)
• Technical skill set to drive the business toward success, with an excellent command of Microsoft suite of products, Photoshop, Illustrator and In Design
• Strong organizational, presentation and priority setting skills
• Ability to think creatively, while still attending to detail
• Ability to work independently while ensuring that Managers and/or guests…