Administrative assistant - office

Overview

Languages:

English

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

• Health care institution, facility or clinic

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Conduct performance reviews

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

• Ability to work independently
• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner