Sales and Marketing Assistant

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, , The Broadway Channel,  and Group Sales Box Office. Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

$50,000/ annually

FLSA Status:
Exempt

The Sales & Marketing Assistant supports the development and execution of revenue-generating sales and marketing initiatives that drive audience growth, ticket revenue, and brand visibility for The John Gore Organization (JGO). This role provides research, reporting, financial, and administrative support to the Sales & Marketing team, ensuring efficient campaign execution, accurate tracking of sales activity, and alignment across departments.

• Conduct research to identify prospective partners, sponsors, and collaborators aligned with the organization’s business objectives.
• Maintain and update prospect lists, contact databases, and sales tracking documents.
• Assist with the preparation of pitch materials, proposals, presentations, and reports.
• Support relationship management by tracking outreach, follow-ups, and business activity.

• Process accounts payable, including invoice tracking, coding, and submission in accordance with internal procedures.
• Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships.
• Maintain organized digital and physical filing systems for contracts, invoices, and agreements.

• Monitor media coverage, press mentions, and industry news related to the organization and its partners.
• Track promotional activity and support post‑campaign reporting.

• Support scheduling, meeting preparation, and note‑taking for the Sales and Partnerships team.
• Liaise with internal departments such as Marketing, Finance, and Operations to ensure smooth information flow.
• Provide general administrative support as required to support revenue‑generating activities.

• Cooperation
  • Establishes and maintains effective relationships
  • Active listener
  • Offers assistance and support to co‑workers
  • Works cooperatively in group situations
• Adaptability
  • Able to work around unexpected changes of circumstance or workload
  • Modifies a planned course of action based on new circumstances
  • Changes communication style to achieve the best results
• Functional Competencies
  • Looks for ways to improve and promote quality
  • Demonstrates accuracy and thoroughness
  • Attains a high level of attention to detail and accuracy
• Team Orientation
  • Fosters team cooperation
  • Understands team roles and responsibilities
  • Supports group problem solving

• Post‑secondary education in arts administration, business, marketing, communications, or a related field (or equivalent experience)
• Strong research, organizational, and administrative skills
• Excellent written and verbal communication abilities
• High level of attention to detail and accuracy, particularly with financial documentation
• Proficiency with Microsoft Office; CRM or ticketing system experience an asset
• Interest in the performing arts and cultural sector

• Highly organized and able to manage multiple priorities
• Proactive, curious, and comfortable working with data and research
• Discreet and professional when handling confidential information
• Collaborative team player with a positive, solutions‑focused approach

• Lift up to 25 lbs. from time to time

• Professional office setting with frequent interactions with staff and visitors.

The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.