Office Administrator REQ

Job Description

What if you could redefine what's possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP.

Your Impact Starts Here. Join us in supporting the day‑to‑day operations that keep our Ottawa office running efficiently. In this 12‑month Office Administrator role, you’ll ensure our workspace remains organized, functional, and welcoming for employees, clients, and guests alike.

• Welcome and direct clients and visitors in a warm, professional manner.
• Manage incoming calls through the MS Teams platform and coordinate responses to maintenance and security requests.
• Maintain, reserve, and support the setup of front‑of‑house meeting rooms, including coordinating catering needs.
• Oversee visitor badges, office supplies, workstation allocations, lockers and parking directions.
• Distribute staff security cards and ensure signed agreements are properly tracked.
• Support Facilities with service request management across the office.
• Manage mail, courier packages, incoming cheques, invoices and general office deliveries.
• Maintain up‑to‑date office floor plans and support Flowscape usage where applicable.
• Support front‑of‑house amenities including coffee station upkeep and visitor Wi‑Fi/connection needs.
• Perform administrative tasks as required and assist the Regional Facilities Manager.

• Over 1 year of experience in reception, office coordination or administrative support.
• Strong interpersonal and communication skills with a professional customer‑service mindset.
• Proactive, courteous, and able to multitask in a dynamic team environment.
• Ability to handle sensitive and confidential information appropriately.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Willingness to obtain First Aid/CPR and Fire Warden training.
• Bilingual proficiency in English and French is an asset.

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we’re growing and pushing ourselves every day to be greater than yesterday - we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee‑focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

$50,500 – $66,800

$46,000 – $63,400

$45,600 – $60,500

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Join us and help shape a workplace experience that supports our people and our mission. Be part of something meaningful — your next step starts here.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team…