Senior Coordinator, Project Coordination

Job Description

What if you could redefine what's possible? What if you could redefine what’s possible?

With us, you can.
Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.

We are Visioneers. We are WSP.

As a Project Coordinator supporting our Environmental Planning Business Unit—specifically the Archaeology team—you’ll help keep projects, people, and operations moving seamlessly. Your work strengthens our ability to protect landscapes, support field operations, and deliver meaningful outcomes across Ontario and Atlantic Canada.

This is a chance to contribute to projects that shape communities, safeguard cultural heritage, and support teams doing purpose-driven work.

• Coordinate day‑to‑day operational and administrative support for the Environmental Planning and Archaeology teams.
• Manage the calendar, schedules, and coordination needs for the Archaeology Director to keep priorities on track.
• Support onboarding activities for Archaeology Field Technicians, ensuring seamless integration and readiness for field deployment.
• Assist with Health & Safety training requirements and procurement of equipment to maintain compliance and readiness.
• Coordinate travel and logistics for field crews using WSP’s corporate travel systems.
• Track and process expense reports accurately for corporate and personal transactions.
• Maintain equipment tracking and recharge data in internal databases.
• Support Project Managers with purchase order requests and the setup of new opportunities and projects.
• Prepare, proof, and format documents, presentations, and reports with a keen eye for detail.
• Manage multiple SharePoint sites, ensuring content, access permissions, and resources remain current.
• Coordinate topics, speakers, and materials for group calls, participate as needed, and circulate meeting notes and action items.
• Support internal communications to ensure timely and clear information sharing across teams.
• Provide backup support to administrative colleagues as needed and contribute to a collaborative support network.

• A proactive, solutions‑oriented mindset—you take initiative and work well independently.
• Post‑secondary diploma in Business Administration or a related discipline (preferred).
• Comfortable leveraging technology and modern tools—including AI—to streamline workflows and automate routine tasks.
• Proficiency with Microsoft Office (Excel formulas/pivots, PowerPoint design, Word formatting); experience with Oracle ERP is an asset.
• Experience developing or maintaining SharePoint sites.
• Sound judgement when handling confidential information and complex situations.
• Aligned with WSP’s Guiding Principles and dedicated to quality, collaboration, and service.
• Fluency in English;
  French considered an asset.

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition—because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

AB, BC, NT, NU, SK & YT: $60,100 – $79,600

MB & ON: $54,800 – $75,400

NB, NL, NS, PEI & QC: $54,800 – $75,400

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.