Assistant to Executive Assistant, Vice President, Finance and Administration

Please Note:

If you are a current Algonquin College employee, apply to this job via the Workday application.

Finance and Administration

Fixed Term Administrative

$29.17 - $36.47 hourly

24

March 05, 2026

1 year, 10 months

This job posting is now accepting applications from all qualified individuals.

March 3, 2026

Please note:

jobs are posted until 11:59 pm on the job closing date.

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and Administration. This includes scheduling, preparing meeting materials, taking and drafting meeting minutes and reports, and liaising with various internal and external stakeholders, committees and community members.

• Contributes to the overall efficiency and effectiveness of the Office of the Vice President, Finance and Administration.
• Provides administrative support to the Executive Assistant, Vice President, Finance and Administration and the Vice President, Finance and Administration to ensure efficient operation of office.
• Assists the Executive Assistant in coordinating and preparing meeting materials and drafting meeting minutes in for departmental meetings and College stakeholder meetings (as required).
• Assists the Executive Assistant with maintaining a variety of confidential documents, correspondence and other records for the Office of the Vice President, Finance and Administration.
• Assists the Executive Assistant with coordinating annual team Retreats and All Admin Town Halls for the Vice President, Finance and Administration.
• Assists the Executive Assistant with scheduling meetings, creating deadlines and tracking deliverables to expedite work results.
• Assists the Executive Assistant with proofing, coordinating and submitting meeting materials due to various executive stakeholders of the College on a regular basis.
• Greets clients, students and staff members at the Office of the Vice President, Finance and Administration and directs their needs as to supporting departments as required.
• Retrieves, opens and sorts mail for the Vice President, Finance and Administration.
• Supports the Vice President, Finance and Administration with any day-to-day in-office requirements that arise.
• Assists the Executive Assistant in ensuring stakeholders are informed of decisions promptly, reports are distributed, and changes are communicated, logged, and revised accordingly.
• Completes other duties as assigned.

• Minimum two (2) year diploma (or equivalent) credential, preferably in the areas of Office Administration, Executive Assistant or equivalent education.
• Minimum two (2) years of demonstrated experience in an administrative assistant capacity.
• Experience in a professional office setting preferred.

• Ability to work congenially and with a high level of decorum in a fast-paced environment; preferably in the public sector.
• Ability to manage multiple priorities in a fast-paced environment.
• Intermediate proficiency with Microsoft Office Suite.
• Ability to take accurate minutes for meetings.
• Strong organizational, time management skills and attention to detail.
• Knowledge of the principles and practices of standard administrative office procedures (e.g., developing correspondence, meetings agendas and related materials; minute taking; organizing and coordinating meetings, conferences and video conferences; reviewing, prioritizing, and distributing correspondence for response with follow-up, etc.).
• Knowledge and comprehension of College Policies and Procedures is an…