Office Coordinator – Agency

Our team is growing! The dynamic team at The Agency Ottawa is expanding, and we are looking for new talent to join us on this exciting journey! We are a franchised real estate agency, part of a well-established and internationally recognized network with a strong and established brand identity. As part of the development of our local initiatives, we are seeking to strengthen our team by hiring an Office Coordinator to support our day-to-day operations, recruitment efforts, and broker experience.

• Provide administrative support to the office and management team
• Support recruitment efforts (posting roles, screening resumes, coordinating interviews)
• Act as a point of contact for brokers, candidates, and external partners
• Support the organization of meetings, events, and broker interactions
• Represent the agency professionally in the office and at events when required
• Contribute positively to office culture, energy, and overall atmosphere

• Relevant experience in administration, coordination, hospitality, or client-facing roles is an asset
• Strong interpersonal skills with a polished and professional presence
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to manage multiple priorities simultaneously
• Reliable, proactive, and eager to learn
• High level of professionalism and discretion
• Strong customer service mindset
• Highly organized and structured
• Ability to work effectively in a collaborative and dynamic environment
• Ability to work under pressure and adapt to changing priorities
• Positive attitude and strong energy that contributes to a welcoming office

Employment Type: Full-time, Permanent

• Honest
• Available
• Integrity-driven
• Detail-oriented
• Flexible