Executive Assistant, Executive Office; Hybrid

Posting Date: December 2, 2025
Location: 55 Metcalfe Street, Suite 300, Ottawa, Ontario
Job Type: Permanent Full-Time
Application Submission Date: December 23, 2025
Salary Range: $54,235 to $67,827

Engineers Canada exists to provide national support and leadership on behalf of the engineering regulators in Canada to promote and maintain the integrity, honor, and interests of the profession.

We foster a work environment that challenges and empowers employees, promotes learning, teamwork, and innovation, and recognizes achievement. Employees aspire to a high-performance culture that is focused on results and represents the combination of collaboration and clear direction with scope for autonomy.

We need great people, creative ideas, and effective management of our resources. We require committed individuals who can exercise leadership at all levels in the organization. Come and join our team!

The Executive Assistant reports to the Chief Executive Officer and provides a high level of support to the Senior Leadership Team as well as the part-time President. The Executive Assistant plays a key role in establishing and maintaining an administrative infrastructure that facilitates the activities of a diverse team of professionals.

The Executive Assistant will be assigned various complex tasks to support the management team. In addition, the Executive Assistant acts as the coordinator for various committees and working groups and is required to arrange logistics, prepare, and distribute agendas and minutes.

The incumbent liaises at all levels with staff, volunteers, the engineering regulators, and government and takes initiative in solving problems and maintaining strong working relationships within the parameters of the position.

The Executive Assistant has access to sensitive information, and must ensure a high degree of confidentiality, integrity, and loyalty.

• Provides a variety of administrative tasks to the Executive Office Team as well as the part-time President.
• Manage and coordinates the CEO’s calendar, travel arrangements, and correspondence with discretion and professionalism
• Coordinates and organizes meetings for various team members.
• Review and assess general contracts to ensure compliance with organizational standards and support decision-making.
• Provide financial budgeting support to the CEO, including monitoring expenditures, preparing forecasts, and assisting with budget planning.
• Prepare detailed reports, charts, and presentations for the Board and Executive Committees, ensuring clarity and accuracy.
• Manages and coordinates webinars, agendas, and minutes for a variety of committees.
• Assists in the preparation of documentation and follow up of action items.
• Reviews and formats various written material prepared by others to ensure accuracy.
• Coordinates registrations related to meetings and conferences and processes expense claims.
• In the Executive Office Team’s absence, responds to urgent requests either directly or by referring the matter to the appropriate individual.
• Assists with the maintenance of policies and procedures, documents, files, databases, and systems.

Education

• Graduate from a recognized University in business administration or relevant field, or an equivalent combination of education and experience.

Experience

• A minimum of five (5) years’ experience providing senior-level administrative support,
• Demonstrated proficiency in office and administrative skills.
• Experience in contract review and assessment.
• Demonstrated ability to support financial planning and budgeting processes.
• Demonstrated ability to support legal office
• Proficiency in preparing executive-level reports and visual presentations for governance bodies.
• Capacity to work under pressure with attention to detail. Must be able to simultaneously address numerous tasks and priorities.
• Ability to demonstrate tact, diplomacy.
• Demonstrated ability to be creative and innovative when problem solving.
• Proficient in the use of Project Management principles, practices, and tools with a track record of delivering projects on time and on budget.
• Experience working with the…