Administrative Services Specialist Job Ottawa area,Ontario Canada,Administrative/Clerical

About the Opportunity

Welch LLP is currently looking for an Administrative Services Specialist to join our Ottawa office admin team!

Duties and Responsibilities

Provide direct support to teams including but not limited to:
Outlook calendar; responding to calls and queries

Typing, editing, proofreading and finalizing correspondence and documents

Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings

Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications

Maintaining confidential records, files and materials

Updating and maintaining various corporate databases

Preparing invoices and client billings for team members

Providing relief to reception on a rotational basis with other administrative assistants

Taking on special projects as assigned by the Director of Operations

Typing, editing, and proofreading documents (ie. engagement letters)

Printing, collating, and saving various tax returns

Coordinating audit bank confirmations

Administration for the T1 unit including scanning documents, communications, coordinating logistics, etc.

Client communications as requested

Qualifications

Completion of Post-secondary Diploma in Business Administration or a related field

Minimum of 2 years of previous experience in administrative support

Strong organizational skills and the ability to prioritize tasks

Great interpersonal skills

Able to handle high demand situations during peak periods

Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)

Able to work independently

Excellent oral and written communication skills in English

Oral and written communication skills in French would be an asset


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