Customer Property & Inventory Coordinator Job Ottawa area,Ontario Canada,Administrative/Clerical

Company Description

Build bold. Deliver impact. Win together.

At General Dynamics Mission Systems–Canada, we’re not just engineering technology — we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen communities, and protect the people we serve.

If you’re looking for meaningful work that contributes to a safer, more secure world, you’ll find purpose here. Every day, your skills will directly impact programs that matter.

Job Description

We are currently hiring for a Customer Property & Inventory Coordinator in Ottawa. This role plays a key part in ensuring customer and government-furnished assets are accurately tracked, controlled, and audit-ready across critical programs at General Dynamics Mission Systems
- Canada. In this role you’ll support audits, inventory management, reporting, and shipment verification, helping maintain compliance and data integrity across multiple projects. You’ll work closely with engineering, project management, supply chain, and customers, acting as a trusted point of contact when precision and accountability matter most. This is a detail-focused role for someone who enjoys structured work, coordination, and supporting well-run programs.

Auditing:

Assist in the monitoring and conducting of bi-monthly GFA and GFI audits within the projects; this may include scanning the bar codes or other means of verification

Assist with all stocktaking and Customer audits;

Assist with the plan and host all Customer sponsored audits as detailed in Company Standard Procedures;

Checks incoming and outgoing shipments to assure quality and accuracy.

Inventory Management:

Assist with maintains internal databases to control the CP inventory and its dispersion within the Company and supporting companies

Provide assistance to the CP Coordinator in the control, issue and maintenance of all Government/Contract furnished Assets (G/CFA) under the direction of the CP Coordinator.

Assist the CP Coordinator with coordinating the request, receipt, distribution and control of all CP including Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Furnished Vehicles (GFV), Government Furnished Software Licenses, Contractor Furnished Equipment (CFE), Contractor Furnished Information (CFI), Contractor Furnished Vehicles (CFV) and Contractor Furnished Software Licenses.

Reporting:

Prepare monthly Internal Program Review inventory reports;

Reports all discrepancies to the CP Coordinator.

Assist in the compiling and documenting of all transactions for data entry.

Customer Relations:

Assist the CP Coordinator in meetings with internal and external participants;

Function as a point of contact, both internal and external, for all CP loan and procurements request in the absence of the CP Coordinator. LEISC utilizes a customer SharePoint tool Project Management Information System (PMIS);

Support:

Support the CP Coordinator with liaison with Engineering Departments, Project Management, Configuration Management, Contracts, Supply Chain Management and Vendors for GFA/CFA required by projects and subcontractors to ensure that it is obtained, tracked and monitored in accordance with company and program contract requirements.

Perform other related duties as required

Qualifications

Education & Experience

Equivalent to Ontario secondary school graduation plus two full-time years of formal education in relevant courses.

A College diploma in a related discipline is considered equivalent education.

Requires 1-2 years of related experience in inventory systems, materials management.

Computer skills required:
Excel, Word, Access, Project and Outlook.

Experience dealing with Military would be considered an asset

Good communication skills (written and verbal) are required for interaction with team members and internal / external customers.

May need to travel to customer sites to assist with Sub – contractor audits

Ability to communicate in both French and English is a preference.

Able to build positive relationships and cross-functional partnerships.

Effort and Working Environment

As part of the interview process, candidates may be required to complete a physical assessment to ensure they can safely perform the essential duties of the role (, lifting, carrying, and operating equipment).

Daily labour including bending, pushing/pulling, walking, climbing (ladder or stairs).

Lifting, carrying, handling materials and units (


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