Administrative Assistant

Overview

Location - 60 Moodie Dr. 5 days a week, onsite - no hybrid/remote option available

• Inform CCSI and key staff of schedules, locations and agenda topics.
• Bring forward previous CCSI topic records, as required, to enable analysts.
• Collect and collate analysis of agenda topics from assigned stakeholders.
• Assist the SGC to prepare CCSI briefing materials.
• Collect, distribute and archive records of decisions and/or read‑outs from meetings.
• Assist SGC to track and report on action items assigned to CCSI.
• Assist SGC to proactively administer all secretarial functions relating to governance activities for which CCSI is a chair or co‑chair (i.e., JCSC, DSB, SRBs, etc.), including:
• Booking appropriate online and/or physical meeting locations for pre‑briefs and meetings, as required.
• Administering meeting agendas and invitations.
• Collecting briefing materials from participants, and cohering content into presentation briefing decks.
• Taking detailed notes and drafting records of decision / discussion.
• Disseminating and archiving records of decisions / discussion.
• Tracking, collecting and distributing information, as required by action items assigned in records of decision / discussion.

• Mandatory:
  Have 23 months experience within the past 5 years using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) within the Government of Canada. Provide one reference to confirm these skills.