Intermediate Coordinator, Event Management

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**** Posting Reason:
** Replacement of a temporary position
** Job Type:
** Employee
* * Anticipated Duration in Months** (for contracts and temporary assignments):24
** Job Family:
** Event Management**# of Open Positions:
** 1
* * Faculty/Service - Department:
** Student Affairs, Client Relations, Reservations & Conventions
** Campus:
** Main Campus
** Union Affiliation:
** SSUO
* * Date Posted (YYYY/MM/DD):
** 2026/01/08
** Applications must be received*
* **** BEFORE**** **(YYYY/MM/DD):
** 2026/01/19
** Hours per week:
** 35
* * Salary Grade:
** SSUO Grade 07
** Salary Range:**$59,038.00 - $74,574.00

About Student Affairs:
Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions.

We help them apply and enroll for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
** About the position :
**** Position purpose:
** The objective of this position is to provide support essential to the activities of Conventions and Reservations, specifically the bookings from different SFUO clubs and Faculty associations by overseeing and carrying out various administrative and financial activities. The incumbent is the main point of contact for all of their booking requirements and liaises with students on a regular basis
** In this role, your responsibilities will include:**
* ** Program delivery**:
Assists with the delivery of the VEMS program by ensuring that the bookings and the related services are well designed to achieve the organizers needs.
* ** Catering**:
Assist with catering orders for internal, student and external community.
* ** Admission and registration**:
Manages the admission and registration procedures for all of the SFUO clubs and Faculty Association with VEMS. Evaluates and assures client services.
* ** Operational plan**:
Receives and schedules events in the public calendar and ensure that conflicts do not occur with multiple events. Manages the logistics of the venues and coordinates the availability catering and small equipment rental (tables, chairs, etc).
* ** Financial activities:
** Receives and processes all invoices and financial transactions in collaboration with the Coordination Agents and in accordance with University of Ottawa policies and procedures; ensures the organization and maintenance of financial documents. Responsible for the student financial accounts and prepares invoices for upcoming events ensure that funds are deposited in accordance with University policies and procedures.
* ** Information management and reporting:
** Keep EMS up to date with accurate information. Provide various simple to moderately-complex reports, on a scheduled as well as ad-hoc basis to support ongoing operations and strategic planning.
* ** Records management:
** Maintain an effective filing and records management system to ensure that complete and accurate documentation is available for future reference or audit purposes.
* ** Documentation**:
Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.
* ** Physical resources**:
Coordinates the various activities related to the upkeep and upgrade of the facility. This may include ensuring the maintenance of the kitchen and room equipment.
** What you will bring:
*** Knowledge of administration and accounting principles normally acquired through postsecondary education or…