Records Management Administrator

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Under the direction of the Associate Director, the Records Management Administrator is responsible for the overall administration of records management practices for the Ottawa Catholic School Board, including strategy development for paper and electronic records, policy development, and preserving the corporate memory.

• Ensure the efficient and effective delivery of all professional services related to archival management and corporate records.
• Develop, implement, and maintain comprehensive policies, procedures, and guidelines for the capture, maintenance, protection, and preservation of the Board’s records.
• Assist in the management of the corporate records management system for effective data collection, records administration, and inventory control.
• Conduct regular reviews and audits to ensure compliance with all relevant legislation, including the Education Act and the Freedom of Information and Protection of Privacy Act (FIPPA).
• Assist with hiring and supervision of casual staff, including training, assigning tasks, and general budgeting.
• Respond to requests for information and records in a timely manner and in compliance with Board and legislative requirements.
• Maintain confidentiality and security within the information databases and archives.
• Develop and deliver training and guidance to departments and schools on management of sensitive documents (e.g., Ontario Student Records), records retention, destruction schedules, and proper procedures for handling all records.
• Participate in relevant Board and OASBO committees to represent the function and ensure alignment with organizational goals.

• Degree or diploma in a related field.
• 3 years in a field related to records management and archival/digital data collections.
• Advanced knowledge of records management theory and principles, life cycle management, and applying retention and disposition to records.
• Strong functional understanding of Electronic Content Management (ECM) systems and their capabilities.
• Knowledge and understanding of related legislation and Ministry directives (e.g., Education Act, Freedom of Information and Protection of Privacy Act).
• Demonstrated project management skills.
• Proficiency in computer applications such as Google Suite and Microsoft Office.
• Proven ability to develop and deliver presentations and training.
• Ability to exercise considerable independent judgment, tact, and sensitivity with confidentiality and discretion in dealing with internal and external contacts.

• Type: Full-time (1.0 FTE)
• Salary: $71,312 - $80,500 per year
• Benefits: Employee benefits and pension package
• Seniority Level: Mid-Senior level

Applicants are required to apply through the Applyto Education (ATE) platform by 5:00 pm on January 9, 20XX. If you do not have an ATE account, you will be prompted to create one and upload your resume and cover letter. AI may be utilized throughout the selection and recruitment process.

Questions regarding the application process can be directed to  For assistance with Applyto Education, contact  or call

Ottawa Catholic School Board is committed to equitable hiring, employment and promotion practices, and is dedicated to an inclusive workforce that reflects the diversity of our students and communities. The OCSB actively seeks applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, and others who can contribute to continuous diversification of ideas.

Under the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at  prior to the posting closing date so that appropriate arrangements can be made.