Bilingual Events & Sponsorship Officer

Bilingual Events & Sponsorship Officer - Contract

The role is a 6‑month contract with a non‑profit event team in Ottawa. The successful candidate will support webinar, virtual and in‑person event coordination, ensuring a seamless experience for internal teams, speakers, sponsors and exhibitors.

• Review event intake forms, follow up for missing information and update records; draft French translation content and coordinate translations with external translators; collect speaker biographies and photos; create Microsoft Teams meetings/webinars and calendar invitations; share completed event intake forms with relevant teams and flag high‑priority submissions; track deadlines and send reminders for newsletter submissions, promotional timelines, and other materials; coordinate post‑event evaluations and follow‑up communications.
• Coordinate catering requirements and serve as on‑site catering liaison; support procurement and setup of conference signage, working with graphic designer; communicate with sponsors and exhibitors to confirm participation and coordinate deliverables; provide on‑site support for exhibitors and sponsors, including setup, teardown, and floor plan coordination; assist with virtual conference components and event management platform; serve as primary on‑site contact for sponsors and exhibitors;
  
  provide general on‑site support as required by the Events team.

• Post‑secondary education in event management, communications, business administration, or related field, or equivalent experience.
• Experience planning and delivering complex virtual, hybrid, and in‑person events.
• Experience with stakeholder engagement and event sponsorship is an asset.
• Strong organizational, planning, and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in English and French.
• Customer‑service oriented; able to work professionally with internal and external stakeholders.
• Comfortable working independently and collaboratively.
• Proficient with Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner).
• Experience with meeting platforms (Zoom, Teams), event management platforms (Pheedloop an asset), and CRMs (Dynamics 365 an asset).
• Must possess or be eligible for enhanced security clearance.

• Location:
  
  Downtown Ottawa
• Work Arrangement:
  Hybrid – required in‑office presence 3 days per week, flexible schedule.
• Duration: 6 months, ideally starting ASAP.
• Hours:
  
  37.5 hours/week (Monday to Friday, flexible within normal business hours, with occasional after‑hours or weekend work leading up to the event in June).
• Hourly Pay: $25.64 – $30.77.

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesu If you are already registered with us, please contact your Senior Recruiter. Please quote job 18757. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI‑driven screening tools to assess applications.

Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. All candidates must be permitted to work in Canada.