Legal Administrative Assistant - Medical Defence and Health Law

Legal Administrative Assistant - Medical Defence and Health Law

Join to apply for the Legal Administrative Assistant - Medical Defence and Health Law role at Gowling WLG

CA $50,000.00/yr – CA $65,000.00/yr

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we celebrate and support it. To create an engaging environment we seek to attract diverse backgrounds. Employee satisfaction is important; we are guided by our core values:
The Power of Teamwork, Always Striving to be Better, We all Bring Something Different.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

Working within our Professional Liability group with a focus on Medical Defence and Health Law, the Legal Administrative Assistant will provide professional support to one or more professionals within a collegial team. This is a 1‑year contract until April 2027.

• Coordinating all administrative work of a responsible and confidential nature while organizing and expediting the flow of work through the professional's practice, liaising with other team members and initiating any follow-up action as appropriate;
• Managing the professional's calendar including liaising with various internal and external individuals, groups and clients with respect to scheduling and travel arrangements;
• Preparing and organizing meeting and briefing materials in different media formats;
• Managing follow-up and action items from high‑level meetings including reviewing and editing minutes;
• Maintaining up‑to‑date electronic files for reference by all other team members;
• Managing a “Bring Forward” system to ensure tasks are delegated and follow‑up action is undertaken;
• Accurately preparing legal documents and correspondence with minimal direction, including some transcription;
• Supporting the professional and working with other senior team members with respect to client management requirements, including billing, communications, event planning and general relationship management;
• Assisting with maintaining and updating files in proprietary applications including some data entry and posting of communications and reference materials;
• Preparation and submission of expense reimbursements and other financial approvals;
• Other duties as required.

• Relevant post‑secondary education (such as University degree or Administrative/Legal Administrative Assistant Diploma) coupled with a minimum of 8 years’ experience working in a professional environment (litigation experience is preferred);
• Ability to communicate effectively with clients, stakeholders and Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner;
• Superior interpersonal and relationship management skills, supported by excellent written and oral communications skills;
• Positive, can‑do attitude and excellent problem‑solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions;
• Excellent software skills including a working knowledge of Microsoft Office Suite;
  Experience with document/records management or database applications would be an asset;
• Strong organizational and time management skills;
• Capacity to work independently, as well as in a team environment;
• Ability to produce a high quality and quantity of work product, often under tight timelines;
• Able to prioritize and to redefine priorities when necessary;
• Handle stress in a business‑like manner;
• Bilingualism (French/English) would be an asset.

• 100% employer‑paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance;
• Benefits coverage for Firm members and their dependents…