Project Accountant

The Organization

TFO Canada is a non-profit organization whose mission is to catalyze economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries. TFO Canada assists Small and Medium‑size enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice, and contact services. Since 1980, TFO Canada’s internationally experienced project staff and sectoral experts have been providing trade promotion and capacity‑building services to tens of thousands of SMEs and TSIs from Latin America and the Caribbean, Africa, Asia, and the Middle East.

Project Accountant (PA)

Reports to the Director of Finance and Administration

The PA is responsible for delivering accurate, timely, and compliant financial support to the organization. This role manages day‑to‑day accounting operations, including processing transactions, maintaining financial records, preparing reconciliations, and supporting project and organizational budgeting.

The PA ensures that all financial activities are aligned with non‑profit accounting standards, donor requirements, and internal policies.

Working closely with program staff, project managers, and external partners, the PA contributes to effective financial monitoring across multiple funding sources and projects. The role supports project and organizational financial reporting, tracks project‑level expenses, and helps ensure strong financial controls that promote transparency, accountability, and sound stewardship of organizational resources.

Key Responsibilities Include:

Accounts Payable & Receivable

• Review and process contracts, invoices, travel claims, and supporting documentation to ensure compliance with funding authorities, internal policies, contract terms, and Treasury Board guidelines.
• Match receipts with commitments, code expenses accurately, and verify proper approvals.
• Enter purchase orders, invoices, and bills into the accounting system and maintain up‑to‑date commitment records.
• Prepare and record accounts payable and accounts receivable entries, including accruals, prepaid expenses, and deferred revenue.
• Track and reconcile accounts payable and accounts receivable; prepare monthly aging reports.
• Prepare invoices and supporting documentation for project billing and reimbursement claims.

Project & Partner Financial Management

• Review partners’ financial reports and supporting documents; process approved expenses in the accounting system, including required project and country‑specific coding.
• Record, track, and process reimbursable expenses for project.
• Prepare project‑related bank and credit card entries, ensuring all transactions are supported with invoices/receipts.
• Assist project staff, associates, partners, and suppliers by providing timely accounting support and responding to financial inquiries.
• Communicate with managers, partners’ accounting staff and project directors on accounting and billing matters as needed.

• Support preparation of project activity budgets, expense monitoring, and related financial reports as directed by the Director of Finance and

General Ledger & Reconciliation

• Prepare and process entries for the general and subsidiary ledgers with appropriate supporting documentation and approval.
• Perform monthly and quarterly reconciliations of assigned balance sheet.
• Assist with bank reconciliations and payroll.
• Safeguard and maintain accurate project and partner financial.

Financial Reporting & Audit Support

• Assist in the preparation of financial statements, year‑end audit working papers, and required documentation for external auditors.
• Ensure proper record‑keeping practices and support the maintenance of the accounting system.

Operational Support

• Enter staff timesheets and allocate payroll entries to projects in the accounting software.
• Provide support to the Project Support Manager and Director of Finance and Administration on corporate services and project administration.
• Serve as backup for the Project Support Manager when
• Perform other accounting duties as assigned by the Director of…