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Financial Reporting Accounts Receivable/ Collections Bookkeeper/ Accounting Clerk Accounting & Finance

RFP - Bookkeeping Services

Job in Ottawa, Ontario, Canada
Listing for: Parkdale Food Centre
Full Time, Contract position
Listed on 2026-03-02
Job specializations:
  • Accounting
    Financial Reporting, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Accounting & Finance
Salary/Wage Range or Industry Benchmark: 3800 - 4800 CAD Monthly CAD 3800.00 4800.00 MONTH
Job Description & How to Apply Below

1.0 Statement of Purpose

Parkdale Food Centre ("PFC") is seeking proposals from qualified service providers ("service provider") for financial and accounting services on an outsourced basis including, but not limited to, account reconciliation, bank reconciliation, payroll, and monthly compliance requirements (CRA compliance, WSIB), monthly financial reporting against budget and support for the annual audit. All proposers must have relevant nonprofit experience and proficiency with Quick Books Online.

2.0

Background

Parkdale Food Centre is a registered charitable organization, located in the Hintonburg neighbourhood of Ottawa. Since our inception over 40 years ago, we have grown from a traditional food bank to one of the leading voices on poverty issues in Ottawa and a recognized trailblazer in the local food security sector.

We believe in doing things differently and are supported by a large base of energetic volunteers and partners who share our vision of an Ottawa where everyone has the means and opportunity to live a healthy, connected, and fulfilling life. PFC’s mission is to build healthier, more connected neighbours and neighbourhoods through good food, innovative community partnerships, and by challenging inequalities in order to create lasting impacts.

In addition to an innovative grocery program that provides free healthy food to 1,600 individuals each month, our regular programming includes cooking workshops, social justice workshops for children, youth and adults; leadership training for youth with barriers to employment and graduation, and peer advocacy training for adults living in low-income households.

We have a staff of 15 individuals, and a volunteer team of approximately 150. We operate Monday to Friday 9am-4pm. We generate revenue through a number of grants (public, private and foundations), donations from individuals, fundraising events, fee-based programming, and the sale of goods. PFC’s annual budget ranges from $1.3 million to $1.6 million annually and operates on a calendar fiscal year.

Current related software:

  • Humi (Payroll)
  • Quickbooks Online (Bookkeeping)
  • Canada Helps (donation receipt)
  • Kindful (Donor CRM)
  • Dext (Receipt and invoice submission)
  • Plooto (Accounts Payable)
  • Google Workspace
3.0 Scope of Work

PFC is seeking an accounting partner with client expertise in the nonprofit sector, including competence with restricted/non-restricted funds, and nonprofit reporting requirements.

  • Payroll and/or Benefits
  • Prepare/run bi-weekly payroll files
  • Prepare and post monthly payroll-journal entry
  • Benefits administration – includes set-up & termination of employee benefits, salary changes & any other employee benefit amendments.
  • Reconcile quarterly benefits to the payroll register to ensure that employee deductions and taxable benefits are being treated with company policies and CRA guidelines.
  • Prepare annual filing of all employee T4's and T4 summary to CRA.
  • Accounts Receivable
  • Receive and record revenue as dictated by GAAP
  • Monitor the aged accounts receivable sub-ledger and flag any overdue payments to management.
  • Accounts Payable
  • Review coding of an estimated 30-40 invoices & 30-40 receipts each month in Dext for accuracy, following up as necessary to obtain any missing information
  • Publish all bills into QBO
  • Run the aged accounts payable report for the weekly payment run
  • Monthly reconciliations
  • Reconcile bank statements monthly
  • Reconcile Kindful Donor CRM for individual donations received through multiple channels (Canada Helps, Stripe, Benevity, Cash/Cheque, Direct Deposit)
  • Produce monthly financial statements no later than the 15th day of the following month.
  • Annual Audit Preparations
  • Prepare year-end documents, reports, and schedules as requested by the auditor
  • Provide audit process support as needed; research and resolve issues as they arise
  • Other
  • Assist with compliance for grant and funding requirements
  • Provide reports and data as requested for the completion of annual tax returns (T3010)
  • Prepare and reconcile quarterly HST remittances
    • 4.0 Term of Contract

    Initial contract will be for 1 year with an option to extend the contract for 3 one-year contract periods.

    5.0 Cost Proposal

    Proposers are requested to…

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