Bookkeeper

Posting Details

Job Details

Description

Title: Bookkeeper
Reports to: Vice President of Sales and Operations
Location: Kanata and Ottawa

Core Competencies

• Customer Focus

• Communication

• Energy & Stress

• Teamwork

• Quality Orientation

• Problem Solving

• Accountability & Dependability

• Equipment Use

• Ethics & Integrity

Responsibilities

• Validate insurance claims to ensure all invoices, credits, and supplements are accurately entered in the POS system.
• Confirm margins align with profitability targets and flag discrepancies.
• Collaborate with shop managers to resolve issues impacting profitability.
• Accounts receivable collection;

• Prompt and effective resolution of billing and collection issues that arise;

• Identify all receivables due each week or overdue by analyzing reports detailing receivables versus payments received;

• Communicate with insurance companies to request payment and follow up on payment progress;

• Obtain necessary approvals for disbursements.

• Verify purchase requests for materials, supplies, equipment, and other guarantees, ensuring orders are charged to the appropriate accounts;

• Reconcile company payments with the general ledger;

• Review invoices issued to the company to detect any errors or potential issues, including regulatory standards and internal procedures;

• Reconcile paid invoices with supplier statements and work with suppliers to ensure timely payments;

• Review and resolve billing discrepancies or mishandled transactions;

• Balance weekly accounts payable batches, prepare and distribute reports to key staff;

• Ensure the confidentiality and protection of financial documents relating to the company and its business partners;

• Develop strategies to ensure timely payments of accounts payable and reduce supplier complaints;

• Collect and extract data, produce accurate reports;

• Enter payment transactions and unstored transactions into the accounting system;

• Other related duties as required.

Requirements

• High school diploma, vocational diploma, or equivalent

• 3 to 5 years of experience in a similar position

• English, written and spoken

• Proficiency in MS Office Suite (particularly Excel)

• Knowledge of Quick Books online is considered an asset

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