Aftermarket Sales Administrator

About Oshkosh Defense, an Oshkosh company

Oshkosh Defense stands behind those who dedicate their lives to protecting others. As an industry-leading tactical vehicle manufacturer, every day we strive to meet or exceed our customers' ever-changing needs with next generation defense technologies and advanced systems. We operate with unparalleled commitment to those who depend on our products and services worldwide to perform their missions.

The Aftermarket Sales Administrator is responsible for supporting the Aftermarket sales teams focused primarily on Defense Logistics Agency (DLA) replacement parts sales for equipment, ensuring timely order processing, customer communication, and maintain data management within the Aftermarket, while adhering to strict compliance regulations.

These duties are not meant to be all-inclusive, and other duties may be assigned:

• Route parts through internal pricing and data capture systems (PCF) to obtain required pricing for quote development. Cross reference OEM to Oshkosh service part numbers

• Support updates and reporting activities within internal quoting and reporting systems (FAST, LAMLINKS), and other reporting tools.
• Review and process DLA solicitations posted via the Defense Logistics Agency solicitation platform (DIBBS), as directed, to identify required parts and quoting requirements.

• Receiving and processing customer orders for aftermarket parts, verifying part numbers, quantities, and ensuring accurate pricing.

• Validate part availability and stock status as required to support accurate and compliant quote submissions.

• Creating detailed quotes for customers based on required parts, including pricing and delivery timelines.

• Provide Order Status Reports and Pending Quote updates to internal stakeholders and government customers, as appropriate and directed.

• Maintaining accurate customer information in Capture Team File (Customer Account Information).

• Adhering to all relevant industry regulations regarding part sales
• Closely review & analyze customer RFQ's, Contracts, and/or Purchase Orders to ensure that we can conform to the part(s) or kit(s) requested as well as adhering to the customer's Terms and Conditions.
• Review technical documentation and drawing references to verify part numbers and revision compliance, ensuring alignment with solicitation requirements

• Associate’s degree in a related field with two (2) years relevant experience (equivalent to five (5) years total in education and experience); or prior relevant internship experience with Oshkosh Corporation; or an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the role.

• Experience with Microsoft Teams, Excel, and Word; experience working with ERP or inventory management systems (such as JD Edwards, SAP, or similar) preferred.
• Experience working with manufactured parts, components, or supply-chain–driven environments preferred.
• Familiarity with government contracting, including an understanding of how government entities procure goods and manage solicitations, preferred.
• Ability to communicate effectively with internal customers
• High degree of initiative, follow-through, and organizational skills
• Ability to handle multiple tasks simultaneously

The following represents general working conditions for this office-based role. Specific conditions may vary depending on business needs and individual circumstances.

• This role is primarily performed in a professional office environment with standard lighting, ventilation, and temperature-controlled settings.
• Duties are largely sedentary, requiring extended periods of sitting and using a computer and telephone.
• Visual acuity to operate a computer and read documents is required, along with auditory ability to participate in virtual and in-person meetings.
• Occasional movement within the office environment is necessary, including walking short distances, standing, or reaching for files.
• Reasonable…