Financial Controller

SUMMARY
The Financial Controller manages, directs, controls and evaluates the operation of the Finance department. Reporting to the Executive Director, the role is responsible for developing, implementing, and maintaining financial policies, procedures, and internal controls aligned with the OTSU and regulatory requirements. The incumbent works closely with internal stakeholders and presents financial policies and recommendations to the Board for review and approval.

The position leads the preparation of accurate and timely financial statements, management reports, cost-benefit analysis, budgets, and financial forecasts to support strategic-decision making. The incumbent is also responsible for the financial operations of the OTSU including internal and external reporting, financial systems, general accounting, and payroll.

DUTIES AND RESPONSIBILITIES
Finance and Accounting Leadership

Plan, organize, direct, control and evaluate the operation of the Finance department

Oversee all accounting functions including, but not limited to: accounts payable, accounts receivable, and payroll

Prepare or coordinate the preparation of financial statements, summaries, and other financial analyses and management reports

Safeguard the student union assets

Notify and report to senior management any financial trends that are critical to the organization’s financial performance

Ensures the proper, complete, and accurate record-keeping of accounting company transactions

Oversees all accounts, ledgers, and reporting systems ensuring compliance with appropriate industry standards and regulatory requirements

Maintains internal control and safeguards for receipt of revenue, costs, program budgets and actual expenditures

Analyze and clearly communicate financial statements to upper management and the Board of Directors as required

Assist the leadership team in the annual budgeting and planning process to meet overall goals and objectives

Provide guidance and recommendations on organizational financial policies, systems, and procedures; implements the financial policies as approved by the Board

Report and present financial statements and budgets to the Board of Directors and senior management

Maintains good corporate relations with clients, vendors, banking institutions, auditors, and other affiliates

Manages, trains, and supervises the work of the Finance Generalist

Liaise with university finance team, Government agencies and external auditors

Payroll

Oversees the Finance Generalist in all payroll functions

Keeps record of all employee vacation and time-off accruals as it relates to payroll

Updates payroll system for salary changes, benefit changes, wage garnishments, and new hires in collaboration with Human Resources

Releases Record of Employment for employees as needed

Ensures compliance of payroll with any company policies, governmental regulations, employment contracts, and Collective Bargaining Agreements

Auditing

Works directly with external auditors during the annual year-end audit

Coordinates year-end audit with external auditors and assists in the preparation of audit schedules, data, and information

Works closely with the Finance Department and upper management to coordinate efforts to provide needed information for the auditors

Maintains the scope of the audit within the prescribed boundaries

Conducts internal audits of processes, records, and information

Directs the implementation of needed corrections or recommendations as determined by the audit

Administer the corporate credit cards and ensure the cardholders follow the corporate card policies

Other

Runs Tax Clinics for students; assists students in filing their personal taxes

Under the authority of the Board, the Financial Controller has been delegated to be a signing authority for legally binding documents pertaining to financial and accounting-related documents only

QUALIFICATIONS
Education

Accounting Designation (CPA) is required

A bachelor's degree in Finance, Accounting, Economics, Commerce or a related field is preferred

Experience

Minimum 5 years of experience as a Financial Controller or comparable experience is required

Progressive financial management experience, preferably…