Administrative Assistant

Job Description

Saint Mark Roman Catholic Parish

Job Title: Administrative Assistant I Status: Full-time

Exemption Status: Non-exempt Salary Grade: 22

Department/

Location:

Saint Mark Roman Catholic Parish / Oro Valley

Primary Function: Under the direction of the pastor, business manager, School Principal, or other assigned manager, the employee is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.”

(Eph. 4:1)

• Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
• Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
• Fosters communication and works collaboratively with all Parish and diocesan employees.
• Work with the parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct.
• Assist with the orientation and education of new employees and volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona.
• Coordinate the communication of volunteers.
• Maintain volunteer and celebrant schedules.
• Maintain Ministry Scheduler Pro to schedule volunteers for various ministries.
• Maintain schedule and notifications for liturgical events.
• Coordinate with lead on Children’s Liturgy of the Word to ensure they have their needed supplies.
• Serve as a backup to the receptionist and compliance officer when they are out of office.
• Assist receptionist with phone calls and office visits when receptionist is busy with another parishioner.
• Assist compliance officer when assistance requested.
• Schedule room requests on the parish calendar to ensure that rooms aren’t double booked at the direction of the pastor and office manager.
• Provide support to parish personnel as necessary.
• Perform other duties as assigned.

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required

Activities:

Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

• A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
• Excellent communication skills, verbal and written; excellent human relations interpersonal skills.
• Exercise courtesy to fellow employees, parishioners, and the public.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
• Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40-50 wpm.
• Professional bearing; clean and neat personal appearance.
• Ability to successfully pass a background, criminal history, and credit history check.

• Associate degree in business or public administration from an accredited institution or equivalent experience.
• One year’s experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience.

• Bilingual (English/Spanish) preferred.

Saint Mark Roman Catholic Parish – Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.