Office Manager

* Manage the administrative functions for the business unit including; payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
* Manage administrative staff including hiring, firing, training and development to ensure productivity and employee engagement.
* Participate in business unit management meetings and provide input and updates on business administration processes and procedures.
* Preparation and management of the overhead budgets and forecasts, under the guidance of the Business Manager to ensure accurate and timely reporting and cost control.
* Serve as the key location contact for outside vendors, suppliers and customers to field inquiries and troubleshoot complaints.
* Manage the timely processing of accounting and job cost information through various systems to ensure internal controls are maintained and monthly closes and deadlines are met.
* Recommend, establish and implement internal controls to maintain compliance with Granite’s policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits to ensure compliance.
* Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.
* Review and approval of A/P invoices to a limit as determined by the Business Manager and approval of A/P batches to ensure accuracy.
* Assure compliance with all government regulations.
* Advanced understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.).
* Detailed knowledge of company operations, organizational procedures, and personnel.
* Must be proficient Microsoft Word, Excel and Powepoint.
* JD Edwards World/One World a plus.
* JWS Material Billings System.
* 10 key by touch.
* Strong supervisory, communication and organizational skills.
* Developing presentation skills.
* Strong problem-solving skills.
* Ability to work well under pressure.
* Ability to work independently.
* Strong self-motivation skills.
* Excellent organizational skills.
* Developing team leader capabilities
* Ability to problem-solve.
* Ability to abide by Granite’s Code of Conduct on a daily basis.
* A team player.
* Valid driver’s license
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