Director of Facilities and Fleet Operations

Overview

TITLE: Director of Facilities and Fleet Operations

PERFORMANCE PROFILE SOURCE: Management Professional

DEPARTMENT: Operations

REPORTS TO: Chief Impact Officer

FLSA Status: Exempt

WORKER CATEGORY: Full-Time

EMPLOYMENT FUNCTION: Management

POSITION SUMMARY:

The Regional Director of Facilities and Fleet Operations is responsible for overseeing the strategic planning, management, and maintenance of all facilities and fleet assets across Boys & Girls Clubs of Central FL (BGCCF). This position ensures the safe and efficient operation of complex mechanical systems, buildings, and infrastructure while maintaining high standards of housekeeping, safety, and security. The director will manage and collaborate on capital projects, develop and implement annual operational plans, and contribute to long-range strategic planning in alignment with organizational goals.

Reporting directly to the Chief Impact Officer, the Director of Facilities and Fleet Management supervises one direct report and guides other departments as needed. This role involves working closely with department leaders and Club Directors to ensure seamless operations through exceptional facilities and fleet services. The director will also oversee fleet management, including DoT compliance, maintenance and procurement processes, regulatory compliance, budgeting, and fleet inventory management while coordinating with other departments to optimize operations.

The Director of Facilities and Fleet Management is expected to provide leadership, guidance, and training to facility and fleet staff, ensuring that all operations meet or exceed operational and safety standards and align with industry best practices. This position requires a proactive approach to identifying and managing improvement projects, ensuring that all facilities and fleet services support the mission and operational goals of BGCCF.

Essential

Job Responsibilities:

Facilities Management

• Develop, implement, and monitor comprehensive maintenance plans for facilities, including HVAC, electrical, plumbing, and landscaping.
• Ensures compliance with federal, state, and local regulations regarding facility operations.
• Oversee regional housekeeping and security services to maintain a clean and secure environment at every club.
• Conduct regular inspections to identify and address maintenance needs, ensuring timely responses to service requests.
• Plan facility improvements for roofing, floors, and HVAC systems, maintaining an aging plan for system maintenance and replacement.
• Take on special projects, including new construction, working with architects and general contractors to ensure cost control and timely project completion.
• Develop, write, and update Standard Operating Procedures (SOPs) for facility systems, safety auditing processes, and implementation of open and closing procedures and checklists to ensure consistency and compliance across all operations.

Fleet Management

• Oversee the fleet management program, including vehicle acquisition, maintenance, and regulatory compliance.
• Manage CDL certification and training programs, collaborating with HR to document and track CDL credentials and approved driver status, monitor expiry dates, and facilitate timely license renewals to ensure compliance.
• Direct the end-to-end lifecycle of fleet vehicles, from procurement to disposal.
• Ensure fleet operations are safe, efficient, and compliant with all relevant regulations.

Budgeting and Planning

• Develop and manage budgets for facilities and fleet operations, overseeing line items and ensuring fiscal responsibility.
• Create depreciation schedules for assets to ensure accurate financial planning.
• Participate in strategic planning to align facilities and fleet services with organizational objectives.
• Assist in the development of BGCCF’s multi-year capital improvement plan.
• Prepare reports for Executive Leadership or Board Committee as requested.

Technology and Safety

• Implement and streamline technology systems, including safety auditing and record-keeping systems, to monitor and store data on fire safety checks, driver pre-trip inspections, facility checks, and incident reports.
• Utilize safety auditing…