Paralegal

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Stellar MLS was named a 2022, 2023, and 2024 Top Workplace by Orlando Sentinel!

We are seeking Superstars, Get the Job Done Leaders, and Go Getters to Join our Stellar Team of Multi-Talented Professionals!

Benefits - We offer a comprehensive benefits package of medical, dental, short/long term disability, life insurance, personal time off, volunteer days, and a 401K plan.

This is a Hybrid role, must be able to work in a hybrid work environment both in the office and remotely (in the state of Florida). The office is located in Altamonte Springs, FL.

These essential job responsibilities, requirements, and skills are not to be construed as a complete statement of all responsibilities, requirements, and skills. The Paralegal will be required to perform other job related essential and non-essential responsibilities, requirements, and skills as required.

What it is:

The Paralegal plays a critical role in ensuring the legal and procedural integrity of the organization. This role is responsible for drafting, reviewing, and maintaining contracts, bylaws, amendments, and other corporate legal documents. Working closely with the Legal and Executive teams, the paralegal ensures all contractual and governance-related documentation aligns with applicable laws and internal policies.

Reporting to the COO, this position supports compliance initiatives, streamlines legal operations, and serves as a key resource for departments seeking guidance on legal language, document retention, and contract lifecycle management. This role is essential to the smooth operation of our legal and governance framework. Your attention to legal accuracy, contract lifecycle management, and procedural compliance will directly support the organization's ability to operate efficiently, ethically, and in alignment with all applicable laws.

What you'll do:

This is an hourly, non-exempt, full-time role. Your essential duties and responsibilities will consist of:

• Draft, review, and revise a wide variety of contracts, including vendor agreements, non-disclosure agreements, independent contractor agreements, partnership MOUs, and service-level agreements.
• Maintain an organized contract repository and ensure that contracts are accurately recorded, accessible, and current.
• Monitor contract terms and key dates (e.g., renewals, expirations, obligations) and alert stakeholders in a timely manner.
• Facilitate the execution process, including electronic signatures, document tracking, and secure archiving.
• Maintain and update corporate bylaws, resolutions, and charters in accordance with board directives and legal standards.
• Assist with governance support, including drafting board resolutions, preparing meeting minutes, and updating governance policies.
• Ensure compliance with applicable corporate governance requirements and assist with internal audits or legal reviews.
• Conduct legal and factual research to support internal stakeholders and external counsel.
• Stay informed about changes in laws and regulations impacting contracts, nonprofit governance, or corporate operations.
• Support litigation preparation and document production if necessary.
• Manage document version control and maintain confidentiality and integrity of sensitive legal records.
• Respond to internal inquiries related to contractual terms, governance documentation, and company policies.
• Assist in implementing and maintaining legal process workflows for contract approval and retention.
• Coordinate with external legal counsel on specialized matters and litigation support, as directed.
• Other responsibilities as assigned.
• Must record all hours worked. If overtime is ever worked (over 40 hours) advanced approval is required from the department manager
• Timely and regular attendance is an essential function of the position; being physically present in the work environment is an essential job function.
• Cross-training for other departmental functions is expected and required.
• Must be able to work in a hybrid work environment both in the office and remotely (in the state of Florida).

Stellar MLS was named a…