Litigation Administrative Assistant

Overview

Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Orlando office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.

• The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents, and perform electronic filing (e-filing) in various courts and jurisdictions.
• Schedule depositions, mediations, and other client meetings, and communicate with clients as necessary.
• Support attorneys through all phases of litigation, including trial preparation and attendance, as preferred.
• Run conflict checks, open new client/matter engagements, maintain electronic files, set up billing requirements for clients, maintain and update contacts, assist with billing and client invoices, and handle other clerical assignments as delegated.

• At least five years of recent State and Federal litigation experience in a law firm environment.
• Ability to thrive in a fast-paced setting where deadlines are tight and priorities can shift quickly.
• Proactive, self-starting professional who takes ownership of their work and enjoys collaborating with attorneys, paralegals, and fellow administrative team members.
• Strong writing and communication skills; regular interactions with colleagues, clients, and attorneys.
• Proficiency with Microsoft Office Suite; experience with document management systems, docketing systems, and billing or time entry programs is a plus.

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.